Licensing and Translation Manager (Scales Manager)

About Cogstate

At Cogstate, we're advancing the science of brain health - making it faster, easier, and more accurate to assess cognition across clinical trials, healthcare settings, and everyday life. Our digital cognitive assessments are trusted by researchers, clinicians, and pharmaceutical partners worldwide, driving breakthroughs in neuroscience and improving outcomes for individuals with neurological conditions. Founded on decades of cognitive science and backed by rigorous validation, Cogstate's assessments are used in over 150 countries and 2,000+ clinical trials. Our global team of experts collaborates to solve complex brain health assessment challenges with a patient-first mindset. We are building the future of brain health.

The Opportunity

We are seeking a Scales Manager to oversee the procurement, management, and distribution of traditional neuropsychological paper-and-pencil tests (scales) for global clinical trials. This role involves coordinating the electronic migration of assessments and collaborating with eCOA vendors, licensors, and translation vendors. The Scales Manager will be the primary contact for external vendors, including scales licensors and translation services. You will work closely with Cogstate Legal to secure necessary licenses and permissions for scale usage in industry-sponsored clinical trials.

This role requires a strong interest and experience in pharmaceutical development, a keen aptitude for legal, technical, and scientific information, and a driven individual capable of initiative and meeting tight deadlines. Extensive written and phone communication with Cogstate team members (USA, Australia, UK) and global third-party providers is expected.

Key Responsibilities

• Manage and execute tasks in line with company SOPs and regulatory standards.
• Maintain accurate, real-time records of all tasks, including updates to trackers and high-volume email/site communications.
• Adapt to study changes, re-prioritize assignments based on study needs, and work independently.
• Direct support staff, delegating tasks and ensuring quality and timely delivery.
• Support Scale Managers with minimal oversight on assigned tasks.
• Drive project tasks to ensure timely delivery of client deliverables.
• Manage and deliver phase I-III clinical trials, tracking against the project SOW.
• Periodic travel may be required for Investigator Meetings, conferences, partner meetings, and team meetings.
• Conduct research and due diligence to identify scale source documents and supportive materials, assessing availability and costs.
• Establish and maintain relationships with copyright holders and scale authors.
• Procure applicable licenses and permissions, ensuring proper written agreements are in place with Cogstate Legal.
• Train internal staff on permissions, scale usage, copyright notices, distribution limitations, and other requirements.
• Oversee internal compliance with copyright agreements.
• Report scale usage to copyright holders as per agreements.
• Build strong working relationships with third-party providers.
• Review, confirm, and track vendor work and invoices, reporting to Project Managers or Operational Delivery Leads for budget alignment.
• Manage applicable deliverables across a portfolio of projects.
• Create and maintain scale databases, libraries, and project-specific tracking tools.
• Oversee the production of study-specific source documents and scale modifications, reporting changes to copyright holders as required.
• Liaise with Clinical Science Leads, project team members, and sponsor teams for efficient source document creation, adhering to study timelines and protocol requirements.
• Oversee the production and quality control of scale materials, such as study binders.
• Liaise with Logistics staff to track and report the shipping and distribution of materials.

Requirements

• BS/BA degree in psychology or a related scientific field.
• 3-5 years of clinical trial experience.
• Knowledge of intellectual property law.
• Experience with copyright law is highly preferred.
• Understanding of neuropsychological tests and patient or caregiver-reported outcomes.
• Proficiency in Microsoft Office and general awareness of IT concepts and terminology.

Skills, Knowledge, and Specialist Expertise

• Strong organizational, communication, and interpersonal skills.
• Ability to thrive in a fast-paced environment and manage competing priorities.
• Attention to detail with impeccable record-keeping and procedural compliance.
• Understanding of clinical trials, regulatory, and legal processes.
• Vendor management experience.
• Understanding of the clinical development lifecycle and ability to read/review clinical protocols.

What's In It For You

• Remote Work Practices: Cogstate is a virtual-first company, allowing employees to work from anywhere within the United States, Australia, or the United Kingdom where Cogstate is registered to do business.
• Generous Paid Time-Off: Receive 20 days of vacation leave, 10 days of personal leave, and 10 paid public holidays.
• 401(k) Matching: Cogstate matches up to 3% of your yearly salary in the company's 401(k) program.
• Competitive Salary: Offer competitive base salaries with additional earning opportunities.
• Health, Dental & Vision Coverage: Comprehensive health and dental insurance options with competitive company contributions, plus free vision insurance for all full-time employees.
• Short-Term & Long-Term Disability Life Insurance: 100% employer-sponsored.
• Pre-Tax Benefits: Healthcare and Dependent Care Flexible Spending Accounts.
• Learning & Development Opportunities: Robust learning program including mentorships and assistance with programs to improve knowledge or obtain certifications.

Wage Range: $100,000 USD - $110,000 USD

Our Culture

We encourage authenticity and collaboration, tackling challenges with courage and a can-do attitude. We are passionate, brave, and deliver results with pace.

If you're ready to help us optimize brain health measurement globally, apply now!

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need assistance applying, please email [email protected].

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