Job description
Administrative Assistant – Law Firm
Job Location
Hybrid - Office located Downtown Montreal, QC
Position
Administrative Assistant in a Law Firm
Position Overview
Inner Circle Agency is looking to fill a role in Montreal as an Administrative Assistant in a reputed law firm. Be a part of a collaborative and professional environment where your contributions are valued. This hybrid role offers an excellent opportunity to grow your career with a compensation package ranging from $60,000 - $85,000 annually, complemented by a competitive benefits program. This role will specifically support a lawyer within the trademark department.
What the Client Offers
- Work in a supportive and inclusive environment
- Hybrid work environment (3 days in office, 2 days from home. Office located Downtown Montreal)
- 35-hour work week
- Comprehensive compensation package
- Comprehensive group insurance and dental coverage
- Employer-supported collective savings plan
- Annual flexible days and sick leave
- Annual sports expense allowance
- Overtime compensation
- Extra compensation package for Maternity/Paternity leave
Key Responsibilities
- Provide operational support to the existing team and administrative support to a team of dedicated and innovative professionals
- Manage electronic calendars proactively and efficiently, coordinate meeting logistics
- Drafting, checking and sending correspondence
- Communicate with clients as needed and follow up on their requests
- Perform scanning, saving and classifying documents in the digital document manager (DM)
- Produce expense reports
- Coordinate the payment of invoices from foreign correspondents with the accounts payable department
- Allocate time entries
- Ensure follow-up and communication with the various departments
- Open and monitor ongoing cases and gather relevant information
- To close files, including transfers and billing follow-up
- Perform all other related tasks
Required Qualifications
- Minimum of 5 years of experience in an administrative role supporting senior-level executives (e.g., VP, Director, or similar)
- Bilingualism in French/English (oral and written)
- Proficiency in Microsoft Office suite and Outlook
- Strong sense of customer service
- Proactive approach with the ability to anticipate needs
- Excellent organizational skills and attention to detail
- Ability to work autonomously and ensure timely execution of tasks
- Collaborative mindset with a strong commitment to quality and discretion
- Legal experience is considered a strong asset, particularly within trademark, but is not required
If this is something you're interested in, please apply today!