Administrative Assistant

Administrative Assistant

The Health Disparities Research division is dedicated to reducing and eliminating disparities in cancer incidence, morbidity, mortality, and related behaviors through research and education.

The primary purpose of the Administrative Assistant position is to support one or more faculty members and/or supervisors by organizing and coordinating assigned activities. This role involves performing a variety of complex secretarial duties, requiring judgment, responsiveness, initiative, and independent decision-making. Excellent interpersonal and communication skills are essential for success both within and outside the department.

Key Responsibilities

• Maintain faculty calendars and coordinate meetings, including room booking, catering, and equipment reservation.
• Attend meetings and prepare, distribute, and archive agendas and minutes.
• Process conference registrations, travel arrangements, and expense reimbursements for faculty and department leadership.
• Submit requisitions, track purchase orders, and manage related documentation.
• Maintain and update faculty curriculum vitae (CV), Other Support, and Biosketch documents.
• Ensure faculty CV information is accurately captured and maintained in the FIS system.
• Assist with grant and manuscript submissions in coordination with faculty and departmental processes.
• Perform monthly reconciliation for Health Disparities Research funds and projects according to departmental procedures and deadlines.
• Serve as the primary Kronos timekeeper and oversee departmental leave requests.
• Track all leave types (vacation, sick, FMLA, administrative) and ensure timely completion of required documentation.

Minimum Salary: $41,000

Midpoint Salary: $51,000

Maximum Salary: $61,000

Work Schedule: Hybrid onsite at least 2 days per week and as business needs dictate.

Why Join Us? This role offers the opportunity to directly support meaningful cancer research efforts within a collaborative academic environment that values professionalism, accountability, and growth. The Administrative Assistant role supports career development through exposure to research administration, grants, and faculty operations. Enjoy flexibility with a hybrid work model that promotes work-life balance.

Benefits:

• Employer-paid medical coverage from day one (for employees working 30+ hours/week).
• Optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for Paid Time Off (PTO) and Extended Illness Bank.
• Paid holidays, wellness days, childcare leave, and other leave options.
• Tuition Assistance Program after six months of service.
• Access to extensive wellness programs, fitness facilities, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System.
• Voluntary retirement plans.
• Employer-paid life and reduced salary protection programs.

Education

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

Work Experience

• Required: Four years of administrative or secretarial experience, or no experience required with a preferred degree.
• Preferred: Prior experience with travel coordination, calendar management, and timekeeping.

Other Requirements

• Required: Must pass pre-employment skills test as administered by Human Resources.

The University of Texas MD Anderson Cancer Center provides excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code. This may require routine reviews and screening, and the ability to satisfy and maintain all requirements is a condition of hire and continued employment.

The University of Texas MD Anderson Cancer Center is an equal employment opportunity employer.

• Requisition ID: 180356
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No