Administrative Assistant

Administrative Assistant

We're partnering with a fast-growing, mission-driven organization in the healthcare education space seeking a highly organized and tech-savvy Administrative Assistant to support student enrollment, onboarding, and daily operations.

If you thrive in a fast-paced environment, enjoy wearing multiple hats, and want to play a key role in helping students launch careers in healthcare---this is a great opportunity.

About the Organization

This team is dedicated to bridging the gap between healthcare education and career placement, specializing in medical coding and revenue cycle management training. With strong partnerships and rapid growth, they are focused on delivering real outcomes for students entering the healthcare workforce.

What You'll Do

Student Enrollment & Onboarding (Primary Focus)

• Serve as the first point of contact for prospective students
• Manage enrollment documentation and onboarding processes
• Set students up in learning platforms (Teachable & Blackboard)
• Troubleshoot basic access issues and ensure a smooth start
• Coordinate hand-off to Student Services for ongoing support

Executive Administrative Support

• Partner closely with leadership, including the founder
• Manage communications using templates to ensure consistency
• Handle backend administrative tasks and workflow coordination
• Keep daily operations organized and moving efficiently

CRM & Data Management

• Maintain accurate student data in HubSpot
• Track enrollment progress, student status, and key metrics
• Support reporting needs tied to program performance and compliance

Digital Tools & Process Optimization

• Navigate across HubSpot, Microsoft Office, Teachable, and Blackboard
• Assist with process improvements and automation efforts
• Support a tech-forward, AI-integrated workflow environment

What We're Looking For

• 3 years of healthcare administrative experience (non-clinical, operational focus)
• Strong proficiency with Microsoft Office CRM systems (HubSpot preferred)
• Familiarity with healthcare/revenue cycle terminology
• Highly organized with strong multitasking skills
• Comfortable in a fast-paced, evolving, tech-driven environment
• Self-starter with the ability to work independently (fully remote)

Nice to Have

• Experience in both healthcare education/training environments
• Hands-on experience with Blackboard or HubSpot
• Knowledge of Revenue Cycle Management (RCM) concepts
• Comfort using AI tools and automation to streamline workflows

Schedule & Growth

• Part-Time: 20--25 hours per week (daytime hours)
• Growth Opportunity: Strong potential to transition into a full-time (40 hrs/week) role within ~6 months based on enrollment growth

Why Join?

• Be part of a mission-driven organization impacting workforce development
• Work directly with leadership and gain high-level exposure
• Flexible, collaborative, and growth-oriented environment
• Opportunity to grow into a long-term, full-time role

Interested or know someone who'd be a great fit? Apply today or message me directly to learn more!