Program Coordinator

Program Administrator -- Customer & Executive Engagements

Location: Mountain View, CA (Hybrid)

Duration: Initial 12-Month Contract

About the Role

We are seeking a highly organized Program Administrator to support customer and executive engagement initiatives. This is a coordination-heavy role focused on scheduling, logistics, and program execution, working closely with senior stakeholders and cross-functional teams.

Key Responsibilities

• Manage scheduling, calendars, and coordination for customer and executive engagements
• Support meeting prep, agendas, materials, and follow-ups
• Assist with customer outreach and engagement logistics
• Track deliverables, timelines, and ownership across teams
• Maintain documentation, trackers, and program artifacts
• Capture notes, action items, and ensure follow-through
• Support product engagement initiatives and customer alignment
• Identify process gaps and support operational improvements

Qualifications

• 5 years of experience in program coordination, project admin, or similar roles
• Strong scheduling, coordination, and stakeholder management experience
• Excellent attention to detail and organization
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and experience supporting leadership
• Proactive mindset with strong ownership

Tools

• Google Workspace
• Familiarity with AI tools (ChatGPT, etc.)

What They're Looking For

• Detail-oriented, execution-focused
• Strong coordinator who can manage multiple moving pieces
• Proactive and able to take ownership
• Brings structure and reliability to the team