Administrative Specialist 1 Confidential

Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY

The salary range for this position is $49,059.79 to $77,331.24 for Schedule A, and $49,059.79 to $73,464.67 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.

Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

The Ocean Vicinage Information Technology Division is seeking a highly motivated, self-directed Administrative Specialist 1 to support the operational and administrative functions of the IT Division. Under the general direction of the IT Division Manager and Assistant IT Division Manager, this individual will perform a variety of paraprofessional administrative duties and serve as a key support resource to IT staff and Vicinage users.

Responsibilities include:

• Providing administrative support to division leadership and staff
• Coordinating and scheduling meetings, training, and events
• Preparing and maintaining correspondence, reports, and documentation
• Assisting with calendar management and tracking divisional activities

The selected candidate will:

• Maintain IT equipment inventory
• Assist with audits and data validation
• Coordinate equipment surplus and secure hard drive disposal
• Ensure compliance with Judiciary policies and procedures

This role will also support data management efforts by:

• Creating and maintaining spreadsheets and tracking systems
• Compiling information for reports
• Identifying discrepancies

In addition, the individual will:

• Provide basic technology guidance to users
• Develop and update instructional documentation
• Assess existing materials for accuracy and effectiveness

Responsibilities further include:

• Updating Vicinage digital signage
• Assisting with internal communications
• Evaluating administrative workflows for process improvement
• Serving as a liaison between IT and other divisions

The ideal candidate will demonstrate strong organizational skills, the ability to work independently, and a commitment to providing excellent customer service while performing other duties as required to support the mission of the IT Division.

Regular and predictable physical presence at the worksite is an essential function of this position.

Preferred Skills

• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to work independently and manage multiple priorities with minimal supervision.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Experience with Microsoft SharePoint and/or Microsoft Access is preferred.
• Ability to learn and apply new technologies to support administrative and operational tasks.
• Strong written and verbal communication skills, including the ability to create clear documentation and training materials.
• Ability to teach and guide users on basic technology functions in a professional and effective manner.

Qualifications

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Supplemental Information

Physical Ability

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

How To Apply

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)