Company Secretary (Instarem India Pvt. Ltd.)

About Instarem India Pvt. Ltd.

Part of NIUM, a leading B2B payments unicorn in Southeast Asia, Instarem has been simplifying international payments since 2014. We provide a fast, reliable, and cost-effective alternative to traditional banking for businesses needing to move money globally.

Instarem is on a mission to make money simple for everyone, offering a smarter, faster, and more affordable way to conduct cross-border transactions without unfair exchange rates or hidden fees. As part of Nium, Instarem India Pvt. Ltd. offers the advantages of a cutting-edge payments company and a comprehensive solution for international financial needs. We are an authorized Dealer in Foreign Exchange -- Category II, facilitating seamless international payments for consumers and businesses.

With Instarem India Pvt. Ltd., you can:

• Send money overseas to 60 countries with fast, low-cost transfers.
• Buy and sell foreign exchange at competitive rates and low fees.
• Purchase prepaid Forex Cards for convenient international spending.

About the Role

We are seeking an experienced Company Secretary with a minimum of 5 years of expertise in the Indian Forex industry. This role is crucial for managing corporate governance, ensuring regulatory compliance, overseeing board processes, and handling statutory filings in accordance with the Companies Act, FEMA, and RBI regulations.

Reporting to the COO, you will support business operations by ensuring legal compliance, maintaining corporate records, liaising with regulatory authorities, and advising management on governance and compliance matters.

Roles and Responsibilities

• Ensure adherence to the Companies Act, 2013, and other relevant corporate laws.
• Organize and manage Board Meetings, Committee Meetings, Annual General Meetings, and Extra Ordinary General Meetings, including preparing notices, agendas, resolutions, and minutes.
• Manage statutory and annual filings with the Registrar of Companies (ROC), such as AOC-4 XBRL, MGT-7, DIR-3 KYC, PAS-6, MSME-1, ADT-1, SH-7, MGT-14, and MGT-8.
• Ensure compliance with FEMA and RBI regulations pertaining to foreign exchange.
• Maintain statutory registers, corporate records, and compliance documentation.
• Provide guidance to management on corporate governance, legal compliance, and risk management.
• Support statutory audits, internal audits, due diligence, and post-transaction compliance activities.
• Review and manage contracts, Non-Disclosure Agreements, Memorandum of Understandings, leases, and other legal agreements.
• Coordinate with regulatory bodies, auditors, legal advisors, banks, and shareholders.
• Monitor changes in corporate laws and implement necessary compliance updates.
• Ensure Corporate Social Responsibility (CSR) compliance and promote ethical governance practices where applicable.
• Support banking compliance by providing necessary resolutions, declarations, and documentation.
• Assist management and legal teams with corporate and legal matters as needed.
• Prepare and maintain monthly Compliance MIS reports for management review.

Requirements

• Qualified Company Secretary (ICSI Member).
• 5 years of relevant experience in corporate secretarial/compliance roles.
• Strong communication and stakeholder management skills.
• Excellent organizational and multitasking abilities.
• Capacity to independently manage compliance activities with a strong sense of ownership.
• In-depth knowledge of the Companies Act 2013, POSH Act 2013, and Corporate Governance principles.
• Understanding of FEMA regulations relevant to forex compliance.
• Experience in handling statutory and annual filings.
• Proficiency in managing banking compliance and related documentation.
• Exceptional coordination, drafting, and compliance management skills.
• A patient, detail-oriented, and solution-driven approach to work.

What we offer at Nium

• Performance Recognition: Competitive salaries, performance bonuses, sales commissions, potential equity, and recognition programs to reward your hard work.
• Comprehensive Care: Medical coverage, 24/7 employee assistance program, generous vacation time, and a year-end shutdown. Enjoy a flexible hybrid working environment (3 days in the office).
• Continuous Learning: Access to role-specific training, internal workshops, and a learning stipend to foster curiosity and professional growth.
• Innovation: Be part of a company recognized for its innovative approach to business and talent, including accolades like CNBC World's Top Fintech Companies 2024.
• Celebrations: Engage in company-wide social events, team bonding activities, happy hours, and team offsites to build strong relationships.
• Diversity and Inclusion: Join a truly global company with a diverse workforce across 18 countries. We are committed to providing a safe and welcoming environment for everyone as an equal opportunity employer.

For more detailed region-specific benefits, visit: https://www.nium.com/careers#careers-perks

For more information, visit www.nium.com.

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