About Penbrothers
Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.
About the Client
Founded in 1953 and headquartered in Charlotte, NC, our client is a privately held distributor specializing in fasteners and Class-C items. They offer customized supply chain and materials management solutions to industries including automotive, commercial, military, and industrial markets. With services such as dock-to-stock and line-side delivery, our client operates across the U.S. and Mexico, focusing on cost reduction, quality, and customer service to support production, aftermarket, and MRO needs for some of the world's largest manufacturers.
About the Role
The Staff Accountant is responsible for managing both accounts payable and accounts receivable functions, ensuring accurate and timely processing of financial transactions. This role supports day-to-day accounting operations, maintains strong vendor and customer relationships, and ensures compliance with company policies and procedures.
What you'll do
Accounts Payable
- Responsible for full cycle accounts payable functions, including:
- Voucher entry -- ensuring invoices are accurate and per purchasing documents
- Payment processing -- preparing weekly payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures
- Maintaining schedules to track and ensure monthly vendors are paid on time.
- Contacting vendors and volunteers to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details or other items.
- Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old.
- Processing Concur batches and ensuring expenses are reimbursed in a timely manner.
- Updating, when necessary, vendor, merchant and/or vendor account information.
- Maintaining organized AP documentation and support records / files.
- Accurate processing of 1099s annually.
- Maintaining and updating the accounts payable manual.
Accounts Receivable
- Responsible for full cycle accounts receivable functions, including:
- Monitor customer balances
- Generating invoices and customer statements
- Timely scheduled Billing and Collections
- Providing notices and remittance advices to customers
- Handle customer concerns.
- Reconcile customer accounts with bank
- Prepares and monitors aging
- Putting credit hold to customers in the system and monitoring
- Creates customer reports needed by the team and coordination with management
- Creation of accounts for customer portals.
Work schedule: Monday to Friday, 9:00 AM--6:00 PM PHT Work arrangement: Remote
What You Bring
- High level of attention to detail is essential.
- Ability to enter data accurately and good mathematical skills are essential.
- Proficiency in accounting and bookkeeping principles and practice required.
- Experience in Microsoft Excel, including being able to create, format and manage spreadsheets required.
- Must be organized, able to work in a fast-paced environment and handle multiple tasks with precision and thoroughness.
- Demonstrate excellent customer service skills.
- Ability to plan, format, and execute projects and routine duties in an accurate and timely manner, as directed.
- Effective communication skills- oral, written, and interpersonal skills essential.
- Excellent work ethic and dependability.
- Must be able to work both independently and in a team environment.
- Must be highly organized, able to work remotely, operate independently and in a team
Our Hiring Process
We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.
Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.
What You'll Get
At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.
- Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
- Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
- Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
- Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.