Administrative Assistant 2

Adecco is assisting a local client recruiting for an Executive Administrative professional in REDMOND, WA. This is an excellent opportunity to join a winning culture and get your foot in the door at a company involved in a wide range of software, services, and hardware. If you meet the qualifications listed below, apply now!

Job Summary

We are seeking a highly organized, proactive, and detail-oriented professional to support a Corporate Vice President (CVP) and their team within the Core AI organization. This role is critical in driving operational excellence, enabling leadership effectiveness, and supporting one of the most impactful and rapidly evolving areas of technology—AI.

You will play a key role in managing complex business operations, supporting a team of 35 members, and contributing to cross-functional collaboration across the organization.

Duties and Responsibilities

• Manage complex calendaring for the CVP, including prioritization, conflict resolution, and proactive scheduling.
• Coordinate domestic and international travel arrangements and manage expense reports.
• Anticipate business needs and adjust schedules based on shifting priorities.
• Understand business rhythms and product cycles to effectively plan meetings, events, and resource allocation.
• Partner with AI Platform Administrative teams and collaborate with HR, Finance, Staffing, and Facilities.
• Support organization-wide initiatives and ensure seamless coordination across teams.
• Manage headcount tracking, open requisitions, and onboarding processes.
• Maintain distribution lists and ensure accuracy of headcount-related tools.
• Coordinate space planning including desk allocation, team moves, and resolving compression issues.
• Order equipment for new hires and refreshes; track and manage assets including custodians, cost centers, and transfers.
• Monitor operating budgets and identify potential overages.
• Partner with Finance to ensure accurate reporting and reconciliation.
• Act as interim approver for expense reports, ensuring coding accuracy.
• Plan and execute off-sites, morale events, and All-Hands meetings.
• Provide logistical support for team and organizational events.
• Provide ongoing administrative support to the CVP and contribute to Core AI initiatives as needed.

Required Skills

• Minimum 4 years of administrative experience in a fast-paced, high-volume environment.
• Advanced experience managing complex calendars (Outlook) and executive support.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Experience with Microsoft internal tools such as Employee Central, TA Hub, HR Insights, MSS, Informa, and MS Space is strongly preferred.

Position Details

• Pay rate: $34.79/hr.
• Location: REDMOND, WA 98052 (Hybrid)
• Work Schedule: Mon - Fri 8AM - 5PM
• Weekly paycheck.
• Dedicated Onboarding Specialist & Recruiter.
• Access to Adecco's Aspire Academy with thousands of free upskilling courses.

Benefits

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled. Military connected talent encouraged to apply.

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