Location
Century City, CA 90067 OR Irvine, CA 92614
Salary/Payrate
$90K-$110K annually + bonus and AWESOME benefits!
Work Environment
Hybrid (1 day WFH per week). Potential candidates must live within commuting distance to the Irvine or Century City offices to be onsite 4 days per week.
Term
Permanent / Full-time
Referral Fee
AMS will pay $500 should the person you refer get hired.
Job Description
This position will virtually support attorneys across the firm in delivering the highest level of service to internal and external clients. As a contributing team member, the Litigation Legal Administrative Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team's work product, and maintaining client and firm confidentiality. The Litigation Legal Administrative Assistant knows who the attorneys are, their personal preferences, and work styles.
In this role, you will report to the Director of Support Services.
Essential Functions
- Create, edit, format, and proofread documents, spreadsheets, and presentations.
- Prepare legal documents for court filing and electronic filing.
- Promptly respond to attorney requests via written, verbal, or electronic communication.
- Effectively and efficiently manage work and information requests, including document management, scheduling, and coordination of firm resources.
- Help attorneys and team members apply new technology to improve efficiency and quality of work product.
- Hands-off work with detailed instructions to team members to prevent any compromises in work product.
- Smoothly handle multiple demands and shifting priorities across all firm offices.
- Maintain Extranet data and FTP sites for attorneys and clients.
- Perform other responsibilities as assigned.
- Work additional hours as needed to fulfill job requirements.
The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.
Skills/Qualifications
- 7 years of legal secretarial and customer service experience.
- Notary Public preferred.
- Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
- Meticulous attention to detail and accuracy.
- Ability to manage multiple tasks with effective organizational skills.
- Proven problem solving, critical thinking, and decision-making skills.
- Unquestioned integrity and professionalism.
- Ability to communicate respectfully.
- Ability to provide support to attorneys virtually.
- Ability to work under pressure and deliver accurate results.
- Ability to process and receive detailed instructions and information through oral and written communication.
- Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).