Job description
Location
Boston, MA 02210
Compensation & Benefits
- Salary: $90K-$110K annually
- Benefits: AWESOME benefits package
- Referral Bonus: $500 referral fee paid if your referral is hired
Work Environment
- Term: Permanent / Full-time
- Schedule: Hybrid (2 days work-from-home)
Responsibilities
- Serve as the right-hand to attorneys in the administration of their Private Client practices and client service.
- Manage information flow to organize, prioritize, and address internal and external requests.
- Proactively assist attorneys with practice management, including calendaring, conflict checks, and communications.
- Monitor and manage attorney calendars and diaries for time-keeping.
- Draft, format, proofread, and edit legal documents, PowerPoint presentations, and Excel spreadsheets.
- Assist with time entry and client billing processes.
- Coordinate logistics for meetings, events, and signings.
- Handle travel arrangements for conferences and out-of-town meetings.
- Reconcile expenses, coordinate reimbursements, and submit invoices.
- Track business development activities and follow-up actions.
- Build productive relationships with firm members and vendors.
- Manage correspondence and legal documentation filing and retrieval.
- Arrange service of process, hand-deliveries, and conference calls.
- Facilitate communication between partners, associates, paralegals, and firm personnel.
Qualifications
- Experience: 8-10 years of prior administrative, legal, or executive assistant experience required.
- Specialization: Private Client or Trust and Estates experience is REQUIRED.
- Education: BA/BS degree preferred, but not required.
- Technical Skills: Expertise in Microsoft Word (styles), Outlook, PowerPoint, and Excel. Comprehensive understanding of PDF functions (Kofax, Adobe).