Job description
Job Details
- Location: Dallas, TX 75202
- Salary/Payrate: $70K-$90K annually + bonus + benefits
- Work Environment: 90 days onsite, then 1 day/week work from home
- Term: Permanent / Full-time
- Referral Fee: $500 (AMS will pay for successful referrals)
Position Summary
We are hiring for two Transactional Legal Administrative Assistant positions to join our law firm client's team. This role provides direct support to attorneys and contributes to the efficient and professional operation of the firm. The ideal candidate is detail-oriented, highly organized, proactive, and able to thrive in a fast-paced environment.
Key Responsibilities
Document Preparation and Management
- Prepare, revise, and format complex legal documents (pleadings, discovery, briefs) using advanced Word features.
- Draft correspondence, memoranda, and standard legal documents.
- Assist with filings, closings, notebooks, and exhibits.
- Transcribe dictation and proofread documents for accuracy and consistency.
- Organize and maintain electronic and physical client files.
Administrative Support
- Manage attorney calendars, deadlines, and reminders.
- Coordinate meetings, conference calls, and videoconferences.
- Handle time entry, billing memos, reimbursements, and expense reports.
- Process mail, answer phones, and assist with travel arrangements.
- Provide overflow support to attorneys and paralegals.
Client Service
- Greet clients and visitors professionally.
- Prepare meeting materials and update contact lists.
- Maintain strict confidentiality of all attorney-client and firm information.
- Communicate effectively with internal and external parties.
Technology and Software
- Utilize Microsoft Office, iManage, Workshare Compare, Innova, Best Authority, iTimekeep, and other legal software.
- Participate in ongoing in-house training.
Qualifications
Education and Experience
- High school diploma or equivalent required; additional education preferred.
- 2-4 years of legal administrative experience in a law firm setting preferred.
Skills and Abilities
- Proficiency in Microsoft Office and legal software.
- Ability to produce and format complex legal documents accurately.
- Employment Law experience strongly preferred.
- Typing speed of at least 70 WPM.
- Strong written and verbal communication skills.
- Excellent proofreading and attention to detail.
- Ability to manage competing priorities in a fast-paced environment.