Billing Specialist

Client Overview

Our client is a professional services organization looking to add a Billing Specialist to their team. This is a strong opportunity for someone who enjoys billing operations, problem-solving, and helping maintain accurate, timely, and client-compliant invoicing processes.

Salary/Hourly Rate

$60k - $70k

Position Overview

In this role, you will serve as a key point of contact for billing-related questions, respond to attorney and client inquiries, and assist with follow-up on outstanding accounts receivable. The position requires strong attention to detail, clear communication skills, and the ability to balance independent work with regular collaboration across the firm.

Responsibilities

• Manage the monthly proforma billing process from start to finish, including preparing, reviewing, editing, and finalizing proformas.
• Serve as the primary billing contact for attorneys and clients, responding to billing questions and resolving issues in a timely, professional manner.
• Review invoices for accuracy and ensure billing complies with client guidelines, internal policies, and firm standards.
• Submit invoices through electronic billing platforms and monitor submission status, rejections, and follow-up items.
• Track and follow up on outstanding accounts receivable to support timely collections and cash flow.
• Partner closely with Attorneys, clients, and the Finance team to ensure accurate, timely, and client-focused billing support.
• Maintain organized billing documentation, client guidelines, invoice records, and related backup materials.
• Identify billing discrepancies, research issues, and coordinate corrections to improve billing accuracy and efficiency.

Required Experience/Skills

• Minimum of 2 years of billing experience, ideally within a law firm or professional services environment.
• Strong ability to work independently, manage competing priorities, and meet recurring billing deadlines.
• Experience in submitting invoices through electronic billing platforms.
• Familiarity with client billing guidelines, billing procedures, and invoice compliance requirements.

Preferred Experience/Skills

• Elite 3E Billing Software experience is preferred.
• Client Billing experience in a law firm.

Education Requirements

• High school diploma or equivalent is required.

Benefits

• Medical, dental, and vision.
• 401(K).
• Life insurance.
• Health savings account.
• Flexible spending account.
• Competitive Salary.
• Paid time off.
• Employee discounts.
• A hybrid work environment is also provided after an introductory period.