DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world's most influential companies to design and optimize environments that demand precision, scalability, and resilience.
Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.
Position Details
- Location: Remote - work virtually from anywhere in the United States
- Salary: DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.
Job Summary
The Administrative Senior Associate will have the opportunity to interface with all departments in the firm and is part of the Operations Team. The successful candidate will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents.
This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle projects with accuracy and efficiency in a remote environment.
The Administrative Senior Associate will rely on directives and pre-established guidelines to perform the functions of the job. This person will work under immediate supervision.
Essential Functions
General Staff Support (80%)
- Word processing, proofreading, spreadsheet data entry and reporting
- Updates to specifications files
- Assist with proposal processes
- Creation and maintenance of internal resumes
- Support company training programs by coordinating staff delivery and managing all onboarding training schedules
- Assist in the creation, preparation, tracking and presentation of internal company-wide meetings, including monthly, quarterly and ad hoc sessions
- Assist and track policy and procedure updates
- Assist with employee and client gift research and purchase
- Assist with swag logistics
- Assist with file management, including updates to new templates / standardization
- Assist with and track document requests, ensuring timely fulfillment and accurate recordkeeping
- Manage the company's general email inbox and phone messages, responding to inquiries and directing them to the appropriate department or Manager
Director Support (20%)
- Book travel arrangements and register staff for industry events, including coordination, reservations and tracking
- Email and schedule management
- Company meeting presentation development and content coordination amongst contributors
- Expense management
- Special projects for Department Directors
Position Requirements
- Knowledge of administrative and clerical procedures and systems
- Knowledge of booking and arranging travel and events
- Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm
- Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe (and / or Bluebeam)
- Skill using artificial intelligence, machine learning and generative artificial intelligence
- Skill in completing assignments accurately and with attention to detail
- Ability to communicate effectively in both oral and written form
- Ability to work successfully as a member of a team and independently
- Ability to maintain confidentiality and handle sensitive information
- Ability to work successfully in a remote environment
- Minimum of five years of experience in a professional office or consulting services environment
Benefits
DLB Associates offers a very competitive benefits package; highlights include:
- Choice of comprehensive medical plans
- Flex spending accounts (FSA)
- Dental and vision plans
- 401k with company match
- PTO including additional paid time off during the last week of the year
- Company paid life insurance, short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!