Project Coordinator | Capital Markets & Business Operations | Remote Independent Contractor
Executive Agility is seeking expressions of interest from an experienced Project Coordinator to join our growing team. This remote, part-time independent-contractor engagement, is an execution & project coordination role with administrative, communication & delivery responsibilities across multiple concurrent projects. You can work from anywhere within the United States. We are not accepting applications from overseas candidates.
The role combines project coordination, administration, client service, document control, communications & digital operations. The successful contractor must be highly organized, detail-driven, AI-literate & comfortable working with senior executives, boards, auditors, lawyers, bankers, contractors & clients.
🔷 WHO WE ARE
Executive Agility is the listing readiness quarterback for U.S. & Canadian capital markets. We help companies prepare for & execute domestic IPOs, up-listings, dual listings, cross-border listings, SPACs & de-SPACs.
We solve two problems: execution readiness & execution coordination. We diagnose the gaps, build the roadmap, execute governance, PCAOB audit & disclosure-readiness workstreams, deploy interim or fractional executives, place independent board directors & coordinate the critical path across counsel, auditors, bankers, boards & management.
Our role is to keep every workstream moving concurrently, not sequentially, so companies accelerate schedule, reduce costs & reduce execution risk.
🔷 THE ROLE
The Project Coordinator will:
✔ Manage project schedules, milestones & execution timelines ✔ Build & maintain Gantt charts, scorecards, trackers & KPI templates ✔ Track actions, risks, issues, decisions & deliverables in structured registers ✔ Coordinate information requests across clients, advisors, contractors & stakeholders ✔ Prepare concise status reports to keep leadership & clients informed ✔ Schedule & coordinate meetings, agendas, minutes, decisions & follow-up actions ✔ Maintain document control, version control & structured filing environments ✔ Coordinate Virtual Data Room setup, uploads, permissions & indexing ✔ Monitor designated inboxes, route emails & track client requests ✔ Handle client enquiries, scheduling, correspondence & follow-ups ✔ Coordinate contractor & candidate administration, records, onboarding documentation, agreements, SOWs & digital execution ✔ Maintain CRM, contact, contractor, candidate & project records ✔ Assist with proposals, presentations, reports, templates & routine business correspondence ✔ Coordinate social-media posting, content scheduling, website updates, outreach & email campaigns ✔ Use AI productivity tools to improve research, drafting, reporting, meeting documentation & workflow efficiency ✔ Identify delays, missing information & unresolved actions and escalate them promptly ✔ Ensure follow-through across assigned workstreams with minimal supervision.
🔷 ESSENTIAL EXPERIENCE
✔ Prior experience in project coordination, PMO support, project management. ✔ Demonstrated ability to manage multiple concurrent workstreams & deadlines ✔ Experience maintaining schedules, Gantt charts, trackers, registers & reports ✔ Strong administration capability, including inboxes, scheduling, records, communications & follow-up ✔ Strong written communication, client-service & reporting skills ✔ High discipline in document control, version control & information management ✔ Competence with Microsoft Outlook, Teams, SharePoint & Excel ✔ Practical AI literacy and experience using generative-AI tools in business workflows ✔ Ability to work remotely, prioritize independently & deliver agreed outcomes ✔ Sound judgement, confidentiality, accuracy & attention to detail.
🔷 HIGH-VALUE EXPERIENCE / QUALIFICATIONS
✔ CAPM, PMP, PRINCE2, Certified Practising Project Practitioner or equivalent qualification ✔ Diploma of Project Management or similar qualification accompanied by practical project-management experience ✔ Capital-markets, IPO, governance, executive-search, legal, audit, finance, consulting or advisory experience ✔ Virtual Data Room or due-diligence coordination experience ✔ Experience supporting senior executives, boards or multi-advisor projects ✔ Experience with CRM, social media, website, email-campaign or contractor-administration workflows.
Practical project-management experience & portfolio evidence will be required.
🔷 YOUR PROFILE
✔ You create structure, visibility & accountability across complex work ✔ You are comfortable combining project coordination with detailed administration & client service ✔ You communicate professionally with executives, clients, advisors & contractors ✔ You can independently manage routine activities while escalating material issues promptly ✔ You can demonstrate schedules, Gantt charts, registers, dashboards, reports or workflows you have created ✔ You are dependable, responsive & able to keep multiple priorities moving without constant supervision.
🔷 ENGAGEMENT MODEL
✔ Remote, part-time independent-contractor engagement ✔ Variable hours based on client & business requirements
🔷 HOW TO APPLY
Apply via LinkedIn with a current CV. Shortlisted candidates will be contacted directly by Executive Agility for a confidential conversation.
Approaches from recruitment agencies will not be responded to.
