Billing Administrator

Part-Time Billing Administrator

Company: Green Planet 21 Utility Services LLC Location: Remote Schedule: Part-time, approximately 20-25 hours per week

About the Role

Green Planet 21 Utility Services is seeking a detail-oriented Part-Time Billing Administrator to manage invoicing, billing reconciliation, and project financial tracking using SiteTracker. This role is critical to ensuring accurate, timely billing across our utility services projects and supporting smooth cash flow operations. You'll work closely with project managers, field teams, and accounting to keep our billing pipeline running cleanly.

This is an ideal opportunity for someone with strong attention to detail and SiteTracker experience who is looking for flexible part-time hours.

What You'll Do

• Generate, review, and submit customer invoices through SiteTracker, ensuring accuracy of project data, units completed, and pricing
• Reconcile billing records against project milestones, work orders, and field completion data
• Track and follow up on outstanding invoices, partnering with project managers to resolve billing disputes or missing documentation
• Maintain and update project records in SiteTracker, including job status, billing milestones, and supporting documentation
• Pull billing reports and provide weekly status updates to leadership on receivables and billing pipeline
• Coordinate with field crews and project managers to obtain documentation needed for invoicing (photos, sign-offs, completion certificates, etc.)
• Assist with month-end close activities, including accruals, billing summaries, and revenue reconciliation
• Support audits and customer inquiries related to billing and project records
• Identify process improvements to streamline billing workflows

What You Bring

Required:

• Experience using SiteTracker, including project billing modules, reporting, and data entry
• Minimum 2 years of billing, accounts receivable, or project administration experience
• Excellent attention to detail and ability to catch discrepancies in numerical data
• Ability to work independently and manage your own schedule within deadlines

Preferred:

• Familiarity with telecom or utility construction billing
• Experience working with general contractors, telecom carriers, or utility customers

Pay: $23.84 - $28.72 per hour

Work Location: Remote