Remote Executive Assistant

About HireLatam

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Details

Position Type: Full-time Location: Remote from Latin America Salary: $1,500 -- $2,000 USD/month (Based on experience) Schedule: Monday - Friday, US Business Hours.

Position Overview

Our Client is a high-growth corporate organization looking for a high-caliber administrative professional to join their leadership support team. Operating in a fast-paced executive environment, Our Client values precision, discretion, and proactive problem-solving. They foster a professional culture where the Executive Assistant serves as a critical partner in enhancing executive efficiency and ensuring the seamless flow of communication across the entire leadership team.

The Role

Our Client is seeking a sophisticated Executive Assistant to the CFO to provide high-level administrative support and serve as a strategic gatekeeper. This role goes beyond basic scheduling; the successful candidate will manage complex priorities, handle sensitive correspondence, and coordinate cross-functional projects. This individual must be a proactive communicator who can anticipate the CFO's needs, maintain strict confidentiality, and ensure that the executive's focus remains on high-level business strategy.

Key Responsibilities

Executive Support & Calendar Management

• Provides executive-level administrative support, including proactive calendar management and the coordination of complex meeting schedules.
• Manages the CFO's email and correspondence, drafting professional responses and handling communications independently when appropriate.
• Anticipates administrative needs and provides day-to-day operational support to improve executive focus and overall efficiency.

Meeting Coordination & Documentation

• Prepares comprehensive meeting agendas, briefing materials, and supporting documents to ensure well-structured executive discussions.
• Captures, summarizes, and distributes meeting minutes, ensuring clear documentation of decisions, action items, and necessary follow-ups.
• Drafts, organizes, and maintains executive-level reports and presentations with a high degree of accuracy and confidentiality.

Project Liaison & Accountability

• Serves as a key liaison between the CFO and internal teams, ensuring clear communication and the timely flow of information across stakeholders.
• Supports cross-functional project coordination by tracking deliverables, deadlines, and dependencies to keep initiatives on schedule.
• Monitors and manages action items across multiple projects, ensuring accountability and timely completion from all involved parties.

Qualifications, Skills, and Key Competencies

Required Qualifications

• Experience: Proven experience supporting C-Suite executives or working within a high-volume corporate team environment.
• Technical Mastery: Proficient-level experience with Microsoft Apps, specifically Outlook, Word, and Excel.
• Language: Proficiency in English (verbal and written) that is close to native/fluent level.
• Soft Skills: Exceptional organizational skills, the ability to handle sensitive and confidential information with discretion, and a high level of professional resilience.
• Compliance: Must be willing to undergo a background check and provide two professional references.
• Assessment: Candidates will be required to complete a typing test to verify efficiency and accuracy.

Benefits

• High-Level Exposure: Gain direct insight into the financial leadership and operations of a major US corporation.
• Professional Stability: Long-term, full-time contract with a competitive USD salary range.
• Strategic Growth: Opportunity to move beyond administrative tasks into project coordination and executive partnership.
• Remote Culture: Work 100% from home within a structured and supportive executive team.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don't qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!