Director of Finance & Administration

About the Role

InStockRx is building the marketplace that lets pharmacies trade surplus inventory and source medications at a fair price --- keeping good drugs from going to waste and giving independent pharmacies room to breathe against PBM margin pressure. We're profitable, growing, and recently closed a Series A. We're looking for our top finance person to own the back office and grow with us.

This is a hands-on role with real judgment behind it --- our most senior finance hire, reporting directly to the CEO, but an individual contributor by design. You'll run the books and the back office yourself: bookkeeping, payroll, AP/AR, and the administrative work that keeps a company humming. This is not an administrative-assistant role --- and it's not a heads-down back-office role either. You'll be visible across the company, work closely with the team, and get exposure to the board. People skills matter as much as spreadsheet skills here.

And there's room to grow. The CEO carries much of the strategic-finance work today, and we want a partner who's eager to build FP&A muscle --- forecasting, modeling, scenario planning --- and take on more of it over time. If you're a strong operator who wants a path toward strategic finance, this role is built for you.

What You'll Own

• Bookkeeping and the monthly close --- and the financial statements that come out of it (P&L, balance sheet, cash flow).
• Payroll, accounts payable, and accounts receivable, run cleanly and on time.
• Cash management and the financial discipline that keeps a profitable company profitable.
• Board and investor reporting, now that we have a Series A board that expects it.
• The administrative back office: business insurance, vendor management, corporate filings and state registrations, and equity / cap-table administration (we've just begun granting options --- you'll own the mechanics).
• People-operations administration: benefits, payroll setup, onboarding paperwork, PTO, and employment compliance. Talent acquisition sits with our recruiter; the people-ops back office is yours.
• Coordinating our outside tax and audit firms, and standing up lightweight financial controls fit for our stage.
• The marketplace-specific finance questions --- revenue recognition (gross vs. net) and the unit economics (take rate, GMV, contribution margin) that show how the business is really doing.

What You'll Grow Into

Partnering with the CEO on FP&A --- budgeting, forecasting, scenario planning, and the modeling behind big decisions --- and taking on more of it as you develop. We're looking for someone at the intermediate-to-advanced level who wants to keep climbing, not a finished strategic-finance leader. This is a genuine development path under a finance-strong CEO, and the reason an ambitious operator would take this seat.

What Success Looks Like in Your First Year

• The books are clean, the close is reliable, and payroll and AP/AR run without drama.
• We have financial statements and board reporting we're proud to put in front of investors.
• Cash is well managed and we always know where we stand.
• The administrative and people-ops back office runs smoothly and quietly in the background.
• You've started taking real FP&A work off the CEO's plate --- and the team sees you as a trusted, approachable partner, not just the person who runs the numbers.

What Makes You a Fit

• You can run a full back office yourself --- books, close, payroll, AP/AR --- accurately and without needing a team beneath you.
• Strong judgment: you know what matters, what can wait, and when to raise your hand.
• People skills. You're approachable, communicate clearly, and are comfortable in front of both the team and the board.
• You're hungry to develop FP&A and grow toward strategic finance --- and you'd thrive learning it alongside the CEO.
• GAAP-literate, and comfortable with marketplace nuances or able to pick them up quickly.
• You like owning the function --- scrappy and hands-on, at a company small enough to see your fingerprints on everything.

You Might Come From

• A startup controller or first-finance-hire role where you personally ran the books and the back office and helped build the board deck. (The strongest fit.)
• An assistant controller or accounting manager at a small company, ready to step up and own the function.
• A fractional-CFO or outsourced-accounting firm where you ran finance for several small companies --- broad and hands-on, now wanting a full-time seat.
• An accounting or finance background with the people skills and ambition to grow into a strategic-finance partner.

What This Role Is Not

• An administrative-assistant role --- this is an ownership seat that runs the finance function.
• A heads-down, back-office-only role --- you'll be visible across the company and with the board.
• A VP of Finance or strategic-finance-lead role --- the CEO holds the strategic work today; you'll grow into more of it, not arrive owning it.
• A manager or department head --- this is a hands-on individual-contributor seat by design.

Qualifications

• Several years of progressive accounting/finance experience, including hands-on ownership of bookkeeping, close, payroll, and AP/AR.
• Solid GAAP knowledge; startup or small-company experience strongly preferred.
• CPA is a plus, not a requirement.

Compensation

We're profitable and we lead with cash. Your salary isn't a bet on runway.

• Base salary: $165,000 -- $200,000, depending on experience.
• Performance bonus: 10--20% of base, tied partly to clean-close and board-readiness milestones and your progress on the FP&A growth track.
• Equity: a meaningful ownership stake in a profitable, growing company.
• Plus full benefits and a fully remote setup.