Healthcare Manager Assistant

GAV is seeking a highly organized and dependable Healthcare Manager Assistant to support administrative and operational projects across multiple states. This role is ideal for someone who enjoys structured, detail-oriented work and is interested in learning about the operational side of a growing healthcare organization.

The position will support business setup, licensing coordination, insurance administration, outreach support, and day-to-day operational organization. Training, guidance, and internal processes will be provided.

Responsibilities

Business & Administrative Support

• File EIN applications and state registrations using internal processes and checklists
• Assist with applications for business and healthcare licenses
• Maintain licensing trackers, renewal requirements, and organizational records
• Obtain and organize contact information for new LLCs and entities
• Coordinate virtual office and mail forwarding setup
• Assist with professional liability insurance applications and required documentation

Insurance & Operational Coordination

• Communicate with insurance companies to obtain updated provider manuals, fee schedules, and policy information
• Enter insurance payors and fee schedules into spreadsheets and internal systems
• Maintain organized operational records, trackers, and project documentation
• Assist with administrative and operational projects across multiple states

Outreach & Research Support

• Research physicians, psychologists, daycares, and community referral sources
• Build and maintain referral contact lists and outreach databases
• Send introductory outreach emails to providers and organizations
• Coordinate event materials, marketing items, and supply orders
• Assist with gathering information for outreach and operational initiatives
• Support multiple ongoing projects in a fast-paced remote environment

Qualifications

• Strong organizational and communication skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and follow established processes
• Comfortable learning new systems, portals, and software
• Strong follow-through and time management skills
• Experience in administrative, healthcare, insurance, credentialing, or project coordination roles preferred
• Remote work experience preferred

What We Offer

• Fully remote position
• Opportunity for long-term growth within a growing healthcare organization
• Supportive and collaborative work environment
• Exposure to healthcare operations, licensing, insurance, and outreach processes
• Full-time hourly position starting around $24/hour based on experience
• Insurance benefits and paid time off