Front Desk Coordinator & Business Admin

Role Overview

We are looking for a reliable and detail-oriented Front Desk Coordinator & Office Admin to support our day-to-day office operations. This role sits at the front desk and serves as the first point of contact, while also handling a variety of administrative and coordination tasks to ensure the office runs smoothly.

Office Location: Bellevue, WA

Work Mode: Hybrid, 4 days in the office 1 day work from home

Core Responsibilities

• Serve as the first point of contact by welcoming visitors and managing front desk activities
• Handle incoming inquiries, mail, and deliveries
• Track and manage company devices, access badges, and office assets
• Coordinate with property management and external vendors on office-related matters (e.g., access control, maintenance, and facility issues)
• Manage office access systems, including badge issuance, tracking, and basic troubleshooting
• Maintain office supplies and coordinate inventory and restocking
• Support document collection, organization, and basic verification
• Assist with scheduling, coordination, and general administrative tasks
• Provide support for internal events, meetings, and office activities
• Help maintain a clean, organized, and efficient office environment

Qualifications

• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Reliable, responsible, and proactive with a strong sense of ownership
• Ability to multitask and adapt in a fast-paced environment
• Comfortable using basic office tools (Google Workspace / Microsoft Office)
• Prior administrative, front desk, or customer-facing experience is a plus

What You'll Gain

• Exposure to day-to-day operations in a fast-growing team
• Hands-on experience in office administration and coordination
• Opportunity to work across different functions within the company