Executive Administrative Assistant

Executive Administrative Assistant

Nationwide's Legal team is seeking a passionate Executive Administrative Assistant to provide comprehensive administrative support to three Executive Leaders (VP level) and their teams, totaling approximately 45 associates.

Key Responsibilities

• Calendar, meeting, and email management
• Coordination of internal and external communications
• Maintenance of distribution lists and team site memberships
• Travel arrangements and expense management/reporting
• Planning and coordination of large meetings, including regulator meetings with senior executives
• Budget tracking and management
• Office supply coordination
• Document preparation and presentation support
• Oversight of hybrid office space functionality and meeting readiness

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.

Reporting Relationships:

Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills And Experiences

Education:

High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

License/Certification/Designation:

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience:

Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and Skills:

Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager's leader and Human Resources Business Partner.

Values:

Regularly and consistently demonstrates Nationwide Values.

Job Conditions

Overtime Eligibility:

Eligible (Non Exempt)

Working Conditions:

Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.

Benefits

Nationwide offers a comprehensive benefits package including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off (minimum 18 days annually), nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, and more.

Nationwide is an equal opportunity employer committed to diversity and inclusion.

Compensation

The national salary range for this position is $55,700.00-$103,500.00. The expected starting salary range is $55,700.00 - $83,500.00. Pay is determined by factors including skills, education, experience, and location.

Work Location & Schedule: This position is based in Columbus, OH with a hybrid work schedule, requiring a minimum of three days per week in the office.