Payroll Specialist

About The Company

Jobot is a leading organization committed to connecting talented professionals with innovative companies across various industries. With a focus on fostering an inclusive and dynamic work environment, Jobot strives to deliver exceptional staffing solutions that meet the unique needs of each client. The company emphasizes integrity, collaboration, and excellence in all its operations, ensuring both clients and candidates receive the highest level of service. As a forward-thinking organization, Jobot leverages technology and industry expertise to facilitate seamless recruitment processes, promote diversity, and support career growth for its workforce.

About The Role

The Remote Payroll Specialist role at Jobot offers an exciting opportunity for a detail-oriented professional to manage and process payroll for a growing multi-state organization with approximately 300 employees. This contract-to-hire position requires a candidate with hands-on experience in payroll management, particularly with ADP platforms, and the ability to thrive in a fast-paced, fully remote environment. The successful candidate will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with all relevant federal, state, and local regulations, and serving as a key point of contact for employee payroll inquiries. This role is vital in supporting the organization's commitment to operational excellence and employee satisfaction.

Qualifications

The ideal candidate will possess a strong background in payroll processing, with proven experience working with ADP systems. A minimum of 3 years of payroll administration experience is preferred, along with a comprehensive understanding of payroll laws and regulations across multiple states. Strong analytical skills, attention to detail, and excellent communication abilities are essential. Candidates should demonstrate proficiency with payroll tax filings, garnishments, and benefits deductions. A high level of integrity, confidentiality, and the ability to work independently in a remote setting are also important. Bachelor's degree in Accounting, Finance, Human Resources, or a related field is preferred but not mandatory if accompanied by relevant experience.

Responsibilities

• Process bi-weekly and semi-monthly payroll for approximately 300 employees across multiple states, ensuring accuracy and timeliness.
• Maintain and update payroll data within ADP, including employee information, salary adjustments, and deductions.
• Calculate wages, bonuses, commissions, and deductions accurately, adhering to organizational policies and legal requirements.
• Handle payroll tax filings, garnishments, benefits deductions, and ensure compliance with federal, state, and local regulations.
• Reconcile payroll prior to transmission, identifying and resolving discrepancies promptly to prevent errors.
• Serve as a primary point of contact for employee payroll-related inquiries, providing timely and professional support.
• Collaborate with HR and Accounting departments on employee changes, audits, and reporting requirements.
• Support year-end payroll processes, including the preparation of W-2s and 1099s, ensuring compliance and accuracy.
• Stay updated on payroll laws, regulations, and best practices to ensure ongoing compliance and process improvements.

Benefits

Joining Jobot as a Remote Payroll Specialist offers a comprehensive benefits package designed to support your well-being and career growth. The role provides a competitive hourly rate of $25 - $35, with the potential for contract-to-hire conversion. Employees will enjoy health, dental, and vision insurance options, along with paid time off once transitioned to full-time employment. The organization promotes a healthy work-life balance with a standard 40-hour workweek, eliminating overtime. Additionally, Jobot offers opportunities for professional development, a collaborative work environment, and the flexibility of remote work, allowing you to excel from the comfort of your home.

Equal Opportunity

Jobot is an Equal Opportunity Employer committed to fostering an inclusive workplace. We celebrate diversity and ensure all qualified candidates receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other protected characteristic under applicable federal, state, or local laws. We prohibit harassment and discrimination of any kind and are dedicated to creating a respectful, supportive environment for all employees. Jobot complies with all relevant laws regarding employment practices and is committed to providing a fair and equitable hiring process.