About the Role
We are seeking an exceptional Personal/Executive Assistant for a busy, retired Los Angeles-based principal. The ideal candidate will be a highly proactive, intuitive individual with the ability to anticipate needs while working collaboratively with household staff and vendors. This is a dynamic, hands-on role requiring discretion, flexibility, and a high level of emotional intelligence. Successful candidates will possess a strong work ethic, exceptional attention to detail, a great sense of humor, and polished interpersonal skills. Strong phone presence and the ability to build and maintain vendor relationships are essential. The ideal candidate is tech-savvy, highly organized, and an excellent communicator, both written and verbal. A willingness to "pitch in" and operate as a true partner is critical. This position is based in a dog-friendly home office environment and requires someone who is calm, adaptable, and comfortable working in a close, personal setting.
Responsibilities:
- Manage complex calendar, appointments, and scheduling
- Oversee correspondence (screen calls/emails; respond as appropriate)
- Organize and maintain digital and physical filing systems
- Assist with manuscript/book project organization and materials
- Conduct research projects as needed
- Coordinate travel planning and logistics
- Track and manage medical appointments, providers, and medications
- Serve as a liaison where appropriate, ensuring organization and follow-through
- Oversee day-to-day household operations
- Manage vendor relationships, maintenance, and repairs
- Coordinate and supervise household staff schedules in partnership with the principal
- Maintain organization across all household systems
- Run errands and handle ad hoc requests
- Assist with social calendar and cultural engagement (events, lectures, etc.)
- Accompany principal to outings as needed
- Support expansion of social and cultural network in Los Angeles
- Provide thoughtful, engaged companionship while maintaining professionalism
- Assist with relocation or housing-related projects if needed
- Coordinate transportation (driving, car services, etc.)
Requirements:
- College degree required (top-tier university a plus)
- 3-5+ years of experience in a high-level personal or executive assistant role
- Experience managing household operations and/or staff strongly preferred
- Strong organizational and administrative skill set (filing, systems, tech fluency)
- Excellent written and verbal communication skills
- High emotional intelligence; warm, discreet, and professional
- Intellectually curious, culturally engaged, and well-read
- Open-minded, grounded, and adaptable in a dynamic environment
- Self-starter with the ability to anticipate needs and take initiative
- Valid driver's license and clean driving record required
- Must be comfortable working in a home with pets
- Vaccination required
Schedule:
Full-time with flexibility required
Compensation:
Up to $130K based on experience
Location:
Los Angeles, CA