Executive Administrator

• $80,000 - $100,000 base salary range + annual bonus potential!
• 100% remote in the United States (excluding Alaska, California, and Hawaii).

About Potbelly

Do you hunger for more? Potbelly Sandwich Shop is looking for friendly and outgoing people who enjoy working in a fast-paced, friendly environment. We are where good vibes and great careers are a way of life! What started as a small antique store in 1977 has become a nationally recognized neighborhood sandwich shop with over 400 locations across the United States.

What's In It For You

• Competitive pay with performance-based annual raises!
• Medical, Dental & Vision Insurance
• Domestic Partnership Benefits
• Paid Parental Leave
• FSA and HSA with Employer Contribution
• Commuter Benefit Program
• Retirement Savings 401(k) WITH company match
• Employee Assistance Program
• Paid Time Off
• Discount Program
• Flexible Work Schedule
• Career growth opportunities

Role Overview

• Department/Function: Executive Support
• Location: Support Center
• Reports to: CEO
• Job Level: 1
• Job Band: Specialist/Administrator
• Status: Full-Time - Exempt

This role serves as the strategic right hand of the CEO and supports the leadership team. You will ensure the executive's time is leveraged for maximum business impact while serving as a liaison between executive leadership and internal/external stakeholders.

Responsibilities

• Manage complex calendars, travel arrangements, and meeting logistics.
• Serve as a strategic gatekeeper for the CEO and leadership team.
• Draft and edit correspondence, presentations, and reports.
• Lead key cultural initiatives and board operations.
• Manage legal billing optimization and American Express administration.
• Process expense reports via Concur.

Essential Physical Functions

• Ability to work 45 to 55 hours per week.
• Frequent computer use, data entry, and communication via video/phone/email.

Experience, Education, and Behaviors

• Bachelor's degree required.
• 8+ years of senior/executive administrative experience preferred.
• Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint) and SimpleLegal.
• Experience with Concur and Board Vantage preferred.
• Proven ability to handle confidential information with discretion.
• Strong organizational, interpersonal, and problem-solving skills.

Equal Opportunity

Potbelly is an equal opportunity employer. All employment decisions are based on qualifications, merit, and business need.

Application Deadline

Applications must be submitted by 6/12/2026. The posting may close earlier if a suitable candidate is selected.