Job Overview
Working Pattern: Fulltime Working location: Indianapolis, IN
The Executive Secretary role will support Program Executives in the Defence business based in Indianapolis. This role provides crucial support to the respective leadership teams in coordinating various activities and events. Among other duties, the EA will help coordinate the travel itineraries for the aligned executives, as well as the detailed planning and preparation that goes into supporting the leadership team in the office.
More specifically, this role will plan, organize, and execute leaders' events around the country and around the world. This role ensures successful trips, events and meetings with the executive leadership team through frequent interaction with the full range of company internal departments and outside entities. You will provide scheduling management and logistical coordination for the leadership team.
Why Rolls-Royce?
Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.
We are proud to be a force for progress, powering, protecting and connecting people everywhere.
Rolls-Royce has been recognized as the top employer in the Engineering & Manufacturing category on the prestigious Forbes Top Employers for Engineers list for 2025.
What You Will Be Doing
With this attractive opportunity you will get a chance to:
- Lead special projects supporting the RR Defense leadership team
- Organize the logistics of leaders' attendance at local, state, national and international events
- Respond to requests for leadership engagements
- Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties
- Execute streamlined travel and meeting logistics, development and coordination of meeting agendas, and coordination of visits
- Assist with the coordination of international meetings, conferences, and tours
- Provide senior level clerical and administrative support, including collating information for reports and deliverables as required
Who We're Looking For
At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference.
Basic Requirements
- Associate's degree with 4 years of executive level administrative support, scheduling and advance and/or office management experience, OR
- Bachelor's with 2 years of executive level administrative support, scheduling and advance and/or office management experience, OR
- In lieu of degree, 6 years of executive level administrative support, scheduling and advance and/or office management experience
- Must be a US Citizen
Preferred Requirements
- Previous experience working with global company and understands international travel requirements
- Experience organizing dynamic schedules and information efficiently with exceptional attention to detail, often across multiple time zones
- High level of initiative, can-do attitude, willingness to learn, and a demonstrated high degree of dependability
- Knowledge of and proficiency with a variety of computer software applications including Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent oral and written communication skills
- Ability to work in a fast-paced, team-oriented environment
- Ability to suggest and implement ways to make internal processes more efficient
- Adapt quickly based on the needs of the company or RR Defense Leadership team
- Ability to prioritize critical tasks
- Unquestionable personal code of ethics, integrity, diversity, and trust
What We Offer
We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts.
- Hybrid working: Balance time between the office and home (average three days per week in office).
- Relocation assistance: Available for this position.
Additional Information
- Closing date: June 15, 2026
- Pay Range: $35.87 - $53.80 Hourly
- Benefits: Comprehensive Total Rewards package including health, dental, vision, 401(k) with match, Paid Time Off, and more.