Head of Personal Assistant

About Social Discovery Group (SDG)

Social Discovery Group (SDG) is a global leader in social discovery, connecting millions of users worldwide through innovative products. We aim to combat loneliness and redefine virtual intimacy, fostering connections across diverse cultures. Our portfolio includes prominent brands like DateMyAge, Dating.com, EuroDate, Dil Mil, and Cupid Media, with a reach spanning over 150 countries.

We are a dynamic international team of over 1000 IT professionals and digital nomads, operating remotely from numerous locations globally, including Cyprus, Malta, USA, Armenia, Georgia, Kazakhstan, Montenegro, Poland, Latvia, Serbia, Spain, Portugal, UAE, Israel, Turkey, Thailand, Indonesia, Japan, Hong Kong, and Australia.

SDG is proud to be a two-time "Great Place to Work" winner (USA & Japan, 2024--2025) and recognized as a Top-5 Company for Work-From-Anywhere Jobs by FlexJobs (2025).

About the Role

We are seeking a highly organized and proactive Head of Executive / Personal Assistant to provide comprehensive, end-to-end support to our founder and their family. This role is crucial for managing the founder's complex schedule, personal affairs, and coordinating a dedicated support team.

Key Responsibilities

• Strategic Support: Plan and prioritize tasks to align with the founder's goals.
• Team & Operations Management: Manage a team of 4, drive operational improvements, and enhance processes.
• Personal Asset Coordination: Oversee the management of personal assets including yacht, helicopter, and vehicles.
• Performance Tracking: Monitor activities, generate reports, and track plan vs. actual performance.
• Secretariat & Workflow: Organize secretariat operations and ensure timely task execution.
• Staff & Contractor Management: Hire, manage, and oversee contractors and support staff.
• Asset Operations: Manage asset maintenance, insurance, and related operational aspects.
• Document Management: Track deadlines, renewals, and submissions for critical documents.
• Calendar Management: Own and manage the founder's calendar, schedule meetings, and prepare necessary materials.
• Meeting Facilitation: Lead meetings, document minutes, track action items, and ensure follow-through.
• Financial Management: Handle budgeting, track expenses, and manage financial reporting.
• Travel Coordination: Organize complex travel arrangements (business, family, guests), including visa processing.
• Relocation & Logistics: Coordinate relocations and manage associated logistics.
• Healthcare Support: Assist with healthcare coordination for the founder and family.
• Personal Tasks: Manage various personal administrative matters efficiently.

Qualifications

• Proven expertise in advanced calendar and meeting management.
• Exceptional travel coordination skills, including multi-stop itineraries.
• Experience in vendor and contractor management.
• Proficiency in budget tracking and expense reporting.
• Strong document control and administrative management capabilities.
• Excellent written and verbal business communication skills.
• Advanced proficiency in Excel, Google Sheets, Notion, task trackers, and calendar tools.
• Demonstrated ability to build systems, trackers, checklists, and reporting frameworks from scratch.
• Required: Professional working proficiency or higher in English and Russian.
• Experience handling highly confidential and sensitive information with discretion.
• Strong skills in prioritization, operational planning, and problem-solving.

What We Offer

• Fully Remote Opportunity: Work full-time from anywhere.
• Generous Vacation: 28 calendar days per year.
• Wellness Days: 7 paid wellness days annually for personal needs.
• Referral Bonuses: Up to $5000 for successful hires.
• Professional Development: 50% reimbursement for training and conferences.
• English Lessons: Corporate discount available.
• Health Benefits: Up to $1000 gross annual reimbursement for health insurance or medical expenses.
• Workplace Support: Reimbursement up to $1000 gross every 3 years for home office setup or co-working space rental.
• Internal Recognition Program: Earn and redeem bonuses for merchandise, team activities, and wellness services.

Ready to make an impact? Join us!