Executive Assistant (Remote)
Remote: Must be able to work MST hours as needed Pay Rate: $45--$47/hour + Benefits (Medical, Dental, Vision) Duration: 3--6-month temp-to-perm (based on performance) Schedule: Full-Time | Monday--Friday
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Note: This role requires 3--10 years of mid-level Executive Assistant experience working within a large global organization. Must have prior experience supporting a VP of Human Resources and/or a President within a fast-paced, executive-level environment.
About the Company
Our client is a global leader in anatomic pathology solutions, dedicated to advancing cancer diagnostics and improving patient outcomes. As part of a larger global life sciences organization, the company develops innovative instruments, reagents, and digital pathology solutions that help laboratories and healthcare professionals deliver faster, more accurate diagnoses. The environment is highly collaborative, mission-driven, and globally connected.
About the Role
We are seeking a highly organized, proactive, and experienced Executive Assistant to provide dedicated support to the President and/or VP of HR. This role is ideal for an individual who thrives in a fast-paced, high-accountability environment, demonstrates strong judgment, and consistently anticipates needs.
Key Responsibilities
- Manage highly complex executive calendars, balancing competing priorities and resolving scheduling conflicts across multiple time zones.
- Coordinate complex domestic and international travel arrangements, including itineraries and last-minute changes.
- Anticipate executive needs and take action independently, exercising strong critical thinking.
- Track, reconcile, and manage executive expenses using systems such as Coupa, Concur, or Mobile Expense.
- Prepare presentations, reports, meeting materials, and confidential documents.
- Serve as a key liaison between executive leadership and internal/external stakeholders.
- Partner with other Executive Assistants across the organization to coordinate schedules and cross-functional initiatives.
- Manage sensitive and highly confidential information with discretion.
Required Qualifications
- 3--10 years of experience supporting a President, VP, C-suite executive, or senior leadership team within a large global organization.
- Demonstrated humility, teamwork, and a low-ego approach.
- Exceptional calendar management experience with high attention to detail.
- Experience supporting executives who travel extensively.
- Strong critical thinking, common sense, and independent decision-making skills.
- Action-oriented with the ability to work with minimal supervision.
- Must be comfortable with occasional travel (1--2 domestic and 1--2 international trips per year).
- Strong understanding of global time zones.
- Flexibility to provide occasional support after hours or on weekends during executive travel.
- Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
Bonus Skills
- Located in or near the Chicago / Deer Park, IL area (ZIP 60010).
- Experience supporting a President, CEO, or VP of Human Resources.
- Experience working within manufacturing, medical device, healthcare, or diagnostics industries.
Critical Success Factors
- Critical thinker and problem solver.
- High attention to detail.
- Common sense decision maker.
- No ego / team-first mindset.
- Action-oriented and independent work style.
- Proactive, not reactive.
TCWGlobal is an equal opportunity employer. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment.
Important Candidate Safety Notice
This position has been verified and officially approved by TCWGlobal. Please be aware of fraudulent recruiters.
- Only trust communication from verified TCWGlobal representatives.
- Ensure a TCWGlobal recruiter is present on all official interviews.
- TCWGlobal will never request payment, gift cards, or sensitive banking information during the hiring process.
- Verify opportunities at https://www.tcwglobal.com/client-jobs or contact [email protected].