Location and Logistics
- Location: Remote (US-based preferred — Eastern Time zone required)
- Employment Type: 1099 Independent Contractor
- Schedule: Monday-Saturday, 9:00 AM - 6:00 PM ET
- Compensation: $70,000 - $85,000/year
About the Role
A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.
You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.
Key Responsibilities
Calendar & Communication Management
- Own and manage the CEO's calendar, schedule, and priorities
- Handle inbox management with a zero-inbox approach
- Draft and manage correspondence, client updates, and follow-ups
- Prepare briefing notes and agendas for meetings
Team & Operations Oversight
- Oversee a remote team
- Collect, compare, and summarize team performance reports
- Act as the gatekeeper and liaison between the CEO and the team
- Ensure deadlines, milestones, and deliverables stay on track
Process & Systems Building
- Create and implement SOPs, workflows, and organizational systems
- Identify inefficiencies and proactively recommend improvements
- Bring structure and accountability to a growing organization
Administrative & Financial Support
- Manage travel arrangements and logistics
- Handle expenses reporting, contract preparation, and financial admin tasks
- Support budget planning and financial coordination
- Coordinate event logistics as needed (future growth area)
Ideal Candidate Profile
Requirements
- 3-5 years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
- Proven ability to build systems, SOPs, and organizational processes from scratch
- Strong written and verbal communication skills — professional, clear, and confident
- Exceptional organizational skills and attention to detail
- Self-starter who takes initiative and works independently
- Comfortable managing and coordinating remote teams
- Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
- Available to work Monday-Saturday during US Eastern Time hours
- Comfortable with 1099 independent contractor arrangement
Nice to Have
- Background in automotive, luxury, or high-end service industries
- Spanish and/or Arabic language skills
- Experience with CRM platforms and project management tools
- Event coordination experience
- Experience working with high-profile or celebrity clientele
Compensation & Benefits
- $70,000 - $85,000/year (1099 contractor)
- Opportunity to grow with a rapidly expanding company
- Direct access to and mentorship from the CEO
- Be part of a high-energy, premium brand with an exciting growth trajectory
90-Day Success Metrics
By 30 Days
- Fully integrated into all communication channels and tools
- Managing the CEO's calendar and inbox independently
- Established rapport with all remote team members
- Understand the business model, clientele, and team structure
By 60 Days
- Producing weekly team performance summaries
- Identified and documented at least 3 key SOPs/processes
- Handling all administrative tasks independently
- Zero missed deadlines or dropped communications
By 90 Days
- All core SOPs documented and operational
- Remote team oversight running smoothly with minimal CEO involvement
- Measurable improvement in CEO's available time for strategic work
- Event coordination framework in place for future needs
Important Notes
This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails — you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly — we want to hear from you.