Litigation Administrative Assistant

Trustpoint.One is partnering with an Am Law 100 firm to find a Litigation Administrative Assistant for a long-term, fully remote contract opportunity. Candidates must reside in California. This assignment is expected to last 6–12 months.

Key Responsibilities

• Provide administrative support to litigation attorneys and legal staff.
• Prepare, revise, and proofread legal documents, correspondence, pleadings, and discovery materials.
• Maintain attorney calendars and coordinate meetings and deadlines.
• Assist with billing, time entry, and client invoicing.
• Open new clients and matters and maintain accurate records.
• Support California litigation matters, including docketing and deadline management.
• Assist with e-filing and File & Serve processes.
• Provide additional administrative support as needed to ensure efficient daily operations.

Qualifications

• Minimum of 3 years of recent litigation administrative assistant experience.
• Strong knowledge of California court procedures and deadlines.
• Experience with e-filing and File & Serve.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently in a fast-paced remote environment.
• Experience with legal technology, document management, billing, and docketing systems preferred.
• High school diploma or equivalent required; college degree preferred.

Key Details

• Physical Requirements: Must be able to perform essential duties satisfactorily with reasonable accommodations.
• Work is generally performed sitting, talking, hearing, and typing.
• This is a high-volume screen-based role, requiring constant, prolonged computer usage.
• Visual acuity required for computer use, data analysis, and extended reading.
• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing and document handling.
• Occasional standing, walking, bending, and reaching.
• Ability to lift and carry items weighting up to 30 pounds.

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information.

• Maintain a secure and reliable internet connection.
• Utilize company-issued or approved technology, including compliance with security tools (e.g., VPN, MFA).
• Conduct work in a manner that protects the confidentiality of information.
• Follow all applicable information security, data privacy, and acceptable use policies.
• Promptly report any suspected security incidents.

Workplace Monitoring & Data Use Notice

Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements.

Pay Transparency Notice

The final compensation offered will be determined based on factors including relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type.