Administrative Assistant III

Department: Anesthesiology Position #: 00808045 - Requisition #39664 Work Location: Aurora, Colorado (Onsite initially, potential for hybrid after 4 months)

Job Summary:

The University of Colorado Anschutz Medical Campus, Department of Anesthesiology, is seeking an Administrative Assistant III to provide high-level administrative support. This role involves assisting the Pediatric Division Administrator, Pediatric Clinical Program Manager, pediatric clinical faculty, and clinical programs.

Key Responsibilities:

Collaborate with administrative professionals to support clinical faculty, including membership renewals, calendar management, and organizing faculty meetings.
Process office supply and education material orders, monitor inventory, and reorder as necessary.
Support the Pediatric Division Administrator, Pediatric Clinical Program Manager(s), and faculty with tasks such as scanning documents, developing correspondence, travel coordination, and other administrative duties.
Adhere to financial policies and procedures, including submitting Travel Reimbursement and Credit Card Reconciliations.
Exercise a high level of discretion regarding confidential department matters, including personnel issues and educational data.
Monitor faculty schedules for conflicts and proactively resolve them.
Provide cross-coverage for other administrative staff as needed.

Why Join Us:

The University of Colorado offers an excellent benefits package, including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement: 401(a) Plan with a 10% employer contribution
Paid Time Off:
- Vacation Days: 22/year
- Sick Days: 15/year
- Holiday Days: 15/year
Tuition Benefit: Available on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Additional perks and programs available through the CU Advantage.

The Department of Anesthesiology is a world-class medical destination dedicated to transformative education, science, medicine, and healthcare. Join a diverse administrative team that supports education, research, and clinical missions.

Qualifications:

Minimum Qualifications:

High School Diploma or GED Certificate.
Three (3) years of general clerical and/or administrative experience, including one (1) year of experience managing calendars using Outlook or similar applications.
Substitution: College coursework may substitute for general experience on a year-by-year basis.

Preferred Qualifications:

Bachelor's degree in a business or health-related field.
Four (4) or more years of general clerical and/or administrative experience.
Experience providing administrative and technical assistance to faculty and staff in a laboratory environment.
Experience coordinating travel, purchasing, and expense reimbursements.
Experience in a healthcare or academic setting.
Experience with UCD software such as Marketplace and Concur.

Knowledge, Skills, and Abilities:

Strong team player with excellent customer service and interpersonal skills.
Strong verbal and written communication skills.
Excellent time management and organizational skills; ability to work independently and prioritize tasks.
Flexibility and ability to adapt to various situations.
Ability to take direction and use independent judgment.
Excellent attention to detail.
Analytical and reasoning ability.
Ability to maintain confidentiality.
Ability to represent the department and University professionally.
Advanced skills in Microsoft Office Suite.
Strong computer skills and ability to learn new software quickly.
Knowledge of CU Medicine, UCH, and University policies is a plus.

How to Apply:

A letter of interest describing relevant job experiences and interest in the position.
Curriculum vitae / Resume.
Three to five professional references with contact information.

Application Materials Required: Cover Letter, Resume/CV, List of References.

Screening of Applications Begins: Immediately and continues until position is filled. For best consideration, apply by 4/27/26.

Anticipated Pay Range: $51,873 - $62,247

Equal Employment Opportunity Statement:

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz Medical Campus conducts background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against COVID-19 and other vaccine-preventable diseases. Compliance with vaccination and medical surveillance policies may be required for certain roles and facilities.

Posting Contact Name: Abigail Jacoba Posting Contact Email: [email protected] Job Category: Administrative Support and Related Primary Location: Aurora Schedule: Full-time Posting Date: Apr 17, 2026 Unposting Date: Ongoing

To apply, visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=39664&lang=en

Administrative Assistant III

Job summary

Work model