Collections & Accounts Receivable Specialist at University of Colorado

Collections & Accounts Receivable Specialist

Department: Office of Grants and Contracts Position #: 00768856 - Requisition # 39833

Job Summary: Collections & AR - 100%

Research and identify incoming funds, log payments information in Excel, and apply payments via the AR module in PeopleSoft to invoices and the general ledger.
Create on-demand invoices for advance, autopay, and department-invoiced awards to apply payments.
Serve as a checkpoint to review all postings for completeness and interact to make corrections needed as a result of Office of Grants and Contracts clearing account reconciliation.
Research and resolve customer service inquiries and communication related to payments with internal customers (department personnel, other campuses) and sponsors.
Run reports and queries to obtain outstanding balances.
Organize lists according to the severity of delinquency.
Inform sponsors of overdue and current amounts owed.
Collect payments on past-due invoices.
Contact sponsors via e-mail or telephone.
Review payment terms and conditions of contracts.
Ensure customer contact information is correct.
Process dunning letters.
Record, monitor, and maintain collections activity and related communications using the PeopleSoft 9.2 Collections Workbench.
Provide weekly and monthly collections reporting to the direct supervisor.

Work Location:

Hybrid

Why Join Us:

This exciting opportunity offers the chance to:

Participate in professional development opportunities to grow your career.
Build relationships with other departmental staff, focusing on understanding needs and improving processes.
Partner with other financial staff in developing key financial performance tools and sharing them with departmental stakeholders.
Participate in a complex organization involving sponsored research, instruction, and clinical functions.
Become part of a department where inclusiveness and culture are valued.

We are looking for someone with:

Positive energy, motivation, vision, and a desire for continuous learning.
A strategic mind-set and forward-thinking approach.
A belief that strong relationships are key to success.
A can-do attitude.
A focus on providing solutions based on the requirements and necessary outcomes of those we serve.

Why work for the University?

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

Qualifications:

Minimum Qualifications:

A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. Working towards a degree in accounting or a related business degree can substitute for the required experience on a year-for-year basis.
At least one (1) year of experience in billing, accounting, accounts receivable, collections, grants, and/or contracts.

Preferred Qualifications:

Experience with PeopleSoft 9.2 grants module/project costing set-up within a Higher Education system.
Experience with Higher Education grants and contracts administration.

Competencies/Knowledge, Skills & Abilities:

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Ability to manage multiple tasks and work independently with minimal supervision.
Knowledge of basic accounting principles.
Knowledge of the InfoEd eRA and PeopleSoft data and functionality.

How to Apply:

Screening of Applications Begins: May 13, 2026

Anticipated Pay Range: $47,758 - $63,996

Application Materials Required: Cover Letter, Resume/CV

Posting Contact Name: Sean McBride Posting Contact Email: [email protected]

To apply, visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=39833&lang=en

Equal Employment Opportunity Statement:

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.

Job Category: University Staff Primary Location: Aurora Schedule: Full-time Posting Date: May 4, 2026 Unposting Date: May 13, 2026, 5:59:00 AM

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Collections & Accounts Receivable Specialist

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