Grants Team Manager at University of Colorado

Grants Team Manager

Department: School of Medicine, ACCORDS Position #: 00806779 - Requisition #:** 39690

Job Summary:

The Adult & Child Center for Outcomes Research and Delivery Science (ACCORDS) has an opening for a full-time Grants & Contracts Manager. This role leads the ACCORDS grants team, providing comprehensive pre- and post-award support to ACCORDS Principal Investigators (PIs). The position collaborates closely with ACCORDS leadership, the Office of Grants and Contracts, and research teams to ensure effective administration and oversight of sponsored projects. The Grants & Contracts Manager supervises a team of grant administrators while also managing a portfolio of grants. This role provides day-to-day leadership, facilitates communication related to sponsored project administration, and ensures compliance with all federal, state, University, and sponsor regulations. Emphasis is placed on delivering high-quality service and support to ACCORDS investigators, project managers, analysts, and staff, while contributing to efficient and consistent grants management processes in a collaborative academic environment.

This role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Key Responsibilities:

Supervision/Leadership (35%)

Supervise a team of six research services professionals (grant administrators) and serve as the primary contact for the Grants and Contracts Unit at ACCORDS for all PIs and research staff.
Create policy and processes for the Grants and Contracts Team in conjunction with the Director of Finance and Administration (DFA). Communicate procedures and policies effectively across ACCORDS.
Assign workloads to team members, and/or delegate responsibility for workload assignment, ensuring appropriate workloads.
Assess overall workload and capacity and make recommendations to DFA for any additional positions/FTE needed to support the team.
Meet regularly with all team members to assess workloads, stay up-to-date on current grants, and ensure necessary training and knowledge.
Develop and maintain systems for research administrative records management and retention, including oversight of off-campus records in long-term storage.
Collaborate with other ACCORDS administrative team members to maintain the overall integrity of ACCORDS research administration.
Lead process improvement and organizational development initiatives related to research administration in collaboration with the DFA and/or ACCORDS Management Team.
Other duties as required.

Pre and Post Award Administration (50%)

Manage all pre- and post-award activity for the ACCORDS Grants unit, including delegation of responsibilities and adherence to university and sponsor policies and timelines.
Manage a robust grant portfolio, providing both pre- and post-award support.
Administer pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.).
Prepare budgets for federal, state, industry, university, and private sponsors for grants, fellowships, and contracts.
Assemble, track, and route proposal documents through the Office of Grants and Contracts.
Maintain a grant budget oversight system with summary and detailed accounting of activities across all funding sources for accurate expenditure projections.
Manage and/or provide oversight for all project financial accounts: process and track financial transactions; review statements monthly to monitor expenses; compare expenditures with budget; provide interpretation and analysis of financial statements to principal investigators; reconcile accounts; and ensure accurate and appropriate financial reporting to sponsors.
Ensure all post-award administrators meet regularly with PIs/Project Managers with active projects in their portfolio.
Ensure all grant and contract team members stay up-to-date with the latest grant regulations, with a specific focus on NIH and PCORI.

Financial Administration/Training/Reporting (15%)

Assess and request/recommend support for training needs for grants team members through the ACCORDS professional development funding process annually.
Train and oversee the team, assisting in training project managers and research staff on financial and compliance issues for grants, such as gift card program administration.
Coordinate needs, processes, and procedures with the DFA and Finance team members, assisting in developing policies specifically affecting sponsored research.
Develop and standardize the use of campus reporting tools with the DFA to provide more streamlined and efficient post-award grant reporting to PIs/Program Managers.

Work Location:

Hybrid

Why Join Us:

The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
5 years' experience coordinating and managing sponsored projects administration, including both pre- and post-award administration.
2 years' experience supervising professional employees.
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Preferred Qualifications:

Prior experience working in sponsored projects administration at CU Anschutz.
Experience with fiscal policies and procedures pertaining to grants and contracts and finance.
Experience with CU Anschutz information systems: InfoEd, CONCUR, CU Marketplace, PeopleSoft Finance, CU Data, and HCM.
Related experience working in an academic research environment.
Previous experience managing a research team within an academic health center.
4 or more years' experience managing professional employees.
Master's degree in business administration, public administration, or closely related field.

Knowledge, Skills and Abilities:

Knowledge of federal, private, and industry grant and contract regulations and rules.
Strong financial management skills relevant to grant and contract management requirements, with the ability to work with different fiscal years and assist PIs in managing across multiple funding sources.
Knowledge and appreciation of GAAP.
Ability to plan, organize, implement, and coordinate complex financial and administrative activities.
Ability to work independently as well as part of a team.
Ability to communicate effectively with medical, professional, administrative, and other personnel, and to present information effectively both orally and in writing.
Ability to establish work priorities and handle multiple deadlines.
Ability to handle sensitive and confidential information and documents, maintaining strict confidentiality in all HR matters, using professionalism and discretion.
Strong organizational skills and attention to detail.
Proficient in Microsoft Office programs (Excel, Word, Outlook, PowerPoint) with advanced proficiency in creating and maintaining data/financial reports using Excel.

How to Apply:

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
Curriculum vitae / Resume.
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 1st.

Anticipated Pay Range:

$73,765 - $98,845 annually

Equal Employment Opportunity Statement:

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Department: U0001 -- Anschutz Med Campus or Denver - 21628 - SOM-COHO CTR GENERALOPERATIONS Primary Location: Research Services Schedule: Full-time Posting Date: Apr 21, 2026 Unposting Date: Ongoing

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=39690&lang=en

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Grants Team Manager

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