Training Program Coordinator

Training Program Coordinator

Department: Department of Surgery Position #: 00817415 - Requisition #:39705 Work Location: Hybrid

Job Summary:

The Training Program Coordinator is primarily responsible for coordinating the General Surgery Residency and its trainees, including rotating residents and medical student education. This role encompasses recruitment, curriculum, schedules, business activities, finances, budget, and policies and procedures. The coordinator provides essential communication and networking for the effective functioning of a surgical training program, representing the programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, and the University of Colorado.

Key Responsibilities:

Duties and Responsibilities (75%)

• Trainee Recruitment: Coordinate all aspects of the annual trainee recruitment process, including developing and maintaining informational materials, monitoring applications, responding to inquiries, scheduling interviews, coordinating faculty interviewers, and managing interview results for the Match process.
• Trainee Data and Recordkeeping: Manage all required electronic recordkeeping for trainees, including ERAS (Electronic Residency Application System), OnCall (Amion & Qgenda), and MedHub. Maintain hard copy and electronic files, respond to requests for training confirmation or letters of reference, and prepare reports for ACGME studies, program reviews, audits, etc.
• Website and Materials Management: Manage and maintain the education pages of the Surgery website and program materials (Excel tracking tools, PowerPoint presentations, etc.).
• Administrative Support: Provide administrative and operational support to the Director of Education and faculty.

Fiscal Management (10%)

• Manage all financial aspects of training programs, including budget preparation, administration, and monitoring. Oversee revenues and expenditures from multiple funding sources (hospital support, GME funding, departmental funds, grants, contracts, and gift funds).
• Maintain expertise in university and departmental administrative systems for financial management and program operations, including accounting, data processing, purchasing, human resources, facilities management, and statistical reporting.

Policy Coordination and Compliance (15%)

• Administer pertinent State fiscal policies, UCDSOM rules and procedures, and State/Federal laws applicable to the training programs.
• Administer pertinent Graduate Medical Education policies, including rules and regulations from the Accreditation Council for Graduate Medical Education (ACGME).
• Coordinate program and fiscal policies related to training site locations, including the University of Colorado Hospital (UCH), Children's Hospital Colorado (CHCO), Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), and Presbyterian St. Luke's Medical Center (PSL).
• Serve as a member of the Academic Council and The Research Committee, and represent the programs on task forces and committees as requested.
• Attend and coordinate related meetings and functions for the Divisions, including faculty meetings, M&Ms, and educational conferences.

Why Join Us:

The Department of Surgery is committed to improving every life through innovative surgical care, discovery, education, and exceptional service. The Office of Education and its training program coordinators play a vital role in administratively managing programs, directly impacting the trainee experience. This role offers continuous learning and growth opportunities, supported by a collaborative and team-oriented atmosphere.

Benefits:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement: 401(a) Plan (Employer contributes 10% of gross pay)
• Paid Time Off: Accruals throughout the year
  • Vacation Days: 22/year (max accrual 352 hours)
  • Sick Days: 15/year (unlimited max accrual)
  • Holiday Days: 15/year
• Tuition Benefit: Available on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

Qualifications:

This is an open-rank position, categorized as Entry, Intermediate, or Senior Level based on experience.

Minimum Qualifications:

• Entry Level: Bachelor's degree in a related field (e.g., education, psychology, business, public administration, health care, communications, finance, etc.) from an accredited institution.
• Intermediate Level: Bachelor's degree in a related field + 1 year of professional-level administrative experience.
• Senior Level: Bachelor's degree in a related field + 2 years of professional-level administrative experience.

Preferred Qualifications:

• 2+ years of progressive experience in graduate medical education, academic services, healthcare services, higher education, or a related field.
• Demonstrated experience leading complex academic or student-facing operations.
• Knowledge of medical student information systems (MedHub, Amion, ResQ, Firefly, WebAds, ERAS).

Knowledge, Skills, and Abilities:

• Effective written and oral communication skills.
• Ability to establish and maintain effective working relationships.
• Outstanding customer service skills.
• Ability to foster a respectful and professional environment and collaborate effectively.
• Strong organizational skills with the ability to plan, prioritize, and ensure completion of tasks.
• Proficiency in Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), ERAS, NRMP, QGenda/Amion, and MedHub, with adaptability to new electronic programs.
• Ability to develop and manage budgets and carry out fiscal responsibilities.
• Understanding and application of regulatory requirements.
• Excellent interpersonal skills, with the ability to work effectively with trainees and staff in high-volume, stressful environments.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship.

How to Apply:

1. A letter of interest describing relevant job experiences and interest in the position.
2. Curriculum vitae / Resume.
3. Three to five professional references, including name, address, phone number, and email address.

Screening of Applications Begins: May 6th

Anticipated Pay Range:

• Entry Level: $39,520 - $50,482
• Intermediate Level: $40,997 - $54,936
• Senior Level: $44,321 - $56,376

Equal Employment Opportunity Statement:

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation, contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

A background investigation will be conducted for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against COVID-19 and other vaccine-preventable diseases. Compliance with vaccination and medical surveillance policies may be required for healthcare facilities or clinics.

To apply, visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=39705&lang=en