Executive Specialist Corporate & Investment Banking

About this role

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional administrative support to an executive leader within Corporate & Investment Banking, which includes a balance of senior executive level administrative work, as well as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.

In this role, you will:

• Provide administrative support to an Executive leader within Markets Division.
• Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution.
• Partner with executives to ensure the executive is fully briefed and prepared for meetings, etc.
• Perform proxy role for various systems and internal approvals.
• Provide administrative assistance on projects, committee/Board meeting preparation, etc.
• Coordinate senior leader schedules, global travel, etc.
• Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed.
• Perform detailed administrative tasks as required.
• Partner with support teams for any technology, facilities, or support needs that arise for the business.
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.
• Represent the office with competence and professionalism.
• Operate with the highest standards of confidentiality, discretion, and diplomacy.
• Use initiative to rapidly resolve general issues and queries in an efficient manner.

Required Qualifications:

• 2 years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Desired Qualifications:

• Experience providing support to C-Suite/board-level executives.
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, plan events, and manage a busy calendar and appointments flawlessly.
• Ability to work effectively with key team members and partners across various time zones and locations.
• Dynamic, highly motivated, target-oriented and professionally committed at all times.
• Excellent organizational skills with the ability to multitask and use initiative.
• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment.
• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel, and Word.
• Experience working in a detailed multinational organization.
• Experience working in a financial services organization is essential.
• Ability to assess issues, make quick decisions, implement solutions, and influence change.
• Ability to take initiative and work independently with minimal supervision in a structured environment.
• Ability to develop partnerships and collaborate with other business and functional areas.
• Strong attention to detail and accuracy skills.
• Resilient, proactive, and hands-on with a can-do attitude.
• Meticulous approach with a high attention to detail.

Job Expectations:

• This position offers a hybrid work schedule with a minimum of 4 days in the office.
• Visa sponsorship is not available for this position.
• This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire.
• Specific compliance policies may apply regarding outside activities and/or personal investing.

Posting Location:

500 W 33rd St. New York, NY 10001

Pay Range:

$50.00 - $80.77 (Base pay range; may vary based on experience, skills, and location).

Benefits:

Wells Fargo provides eligible employees with a comprehensive set of benefits, including health, 401(k), paid time off, and more. Visit Benefits - Wells Fargo Jobs for details.

We Value Equal Opportunity:

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.