Transaction Coordinator

Company Description

FlipOps is a proptech platform designed to give wholesalers, fix-and-flip operators, and BRRRR investors one system to manage their entire deal process. From lead discovery and skip tracing through deal analysis, contract management, and closing coordination, FlipOps consolidates the tools investors typically spread across multiple subscriptions. The platform uses a distress scoring algorithm to rank motivated sellers and integrates machine learning to surface the highest-priority opportunities based on property data and market conditions.

Role Description

The Transaction Coordinator will focus on the contract-to-close segment of the investor workflow, helping FlipOps build tools that manage the steps between a signed purchase agreement and a completed closing. This includes title coordination, document tracking, deadline management, and communication between all parties involved in a transaction. The role requires familiarity with how wholesalers assign contracts, how flippers coordinate closings around rehab timelines, and how BRRRR investors manage the refinance stage after acquisition.

Qualifications

• Transaction Coordination and Transaction Management experience
• Knowledge of escrow processes and documentation
• Strong Communication and Customer Service skills
• Exceptional organizational skills with the ability to multitask and manage deadlines
• Proficiency with transaction management software or CRM tools
• Familiarity with real estate investing is a plus
• Bachelor's degree or equivalent practical experience in real estate, business, or related field is preferred

What You'll Do

• Design transaction management workflows within the FlipOps platform that track every deal from executed contract through closing, including assignment contracts, double closes, and traditional purchases
• Build document checklists and deadline tracking systems for common transaction types: wholesale assignments, fix-and-flip purchases, BRRRR acquisitions, and seller-financed deals
• Define the handoff process between the acquisitions pipeline and the transaction pipeline so contract details, seller information, and deal terms transfer without manual re-entry
• Develop communication templates and notification triggers for title companies, attorneys, buyers, sellers, and investors at each stage of the closing process
• Create dashboards that show active transactions by status, days to close, pending title issues, and upcoming deadlines across an investor's entire portfolio
• Work with the product team to integrate earnest money tracking, assignment fee calculations, and closing cost estimates directly into the transaction record
• Identify common title issues that delay or kill closings --- liens, code violations, HOA delinquencies, boundary disputes, probate complications --- and build early detection flags into the platform
• Establish quality control checkpoints at key transaction milestones to reduce fallout rates between contract execution and closing

You Might Be a Fit If

• You've coordinated closings on wholesale assignments, double closes, or fix-and-flip purchases and understand the documentation requirements for each transaction type
• You've worked with title companies and closing attorneys to resolve issues that come up during title searches, including liens, judgments, and clouded title situations
• You've managed 15+ concurrent transactions and maintained a system for tracking deadlines, contingencies, and outstanding documents across all of them
• You're familiar with how investors use tools like REsimpli, InvestorFuse, or Podio to track deals post-contract and where those tools typically fall short during the closing phase
• You've coordinated transactions involving assignment fees and understand how the assignment contract, the original purchase agreement, and the end buyer's contract interact
• You've processed earnest money deposits, tracked disbursements, and reconciled closing statements across multiple deals in a single month
• You understand the difference between a simultaneous close, a traditional assignment, and a novation, and you know which title companies in your market handle each one
• You've built or maintained a checklist system that a VA or junior coordinator could follow to keep transactions moving without constant oversight

Bonus Points

• Experience coordinating transactions involving creative finance structures --- sub-to closings, seller-financed purchases, or wrap mortgages --- where the documentation and title requirements differ from standard cash deals
• Familiarity with DNC/TCPA compliance documentation that needs to be retained as part of the transaction file for deals sourced through cold calling or SMS campaigns
• You've managed the disposition side of transactions, coordinating with cash buyers and their lenders to meet closing timelines on the back end of a wholesale deal
• Experience with rehab draw schedules and contractor payment coordination as part of a fix-and-flip transaction workflow
• Background in tracking refinance timelines and lender requirements for BRRRR investors who need to close on the refi within a specific window after acquisition

Compensation

$56,000-$65,000. Remote-friendly.