Remote Property Operations Coordinator

Remote Property Operations Coordinator (100% Work From Home)

Location: Remote from Latin America, Mexico City preferred

Position Type: Part-time (20 hours/week minimum, flexible to expand)

Salary :~$10 USD/hour

Schedule: Monday - Friday, Eastern Time (ET) business hours overlap preferred

Job Overview

Our Client operates two distinct, high-growth businesses: a vertically integrated Real Estate operation (property management, construction, and development for an 80-unit residential portfolio) and a Capital Markets placement agent firm connecting LPs with GPs across various funds. Both businesses are fast-paced, tech-forward, and rely on disciplined operational support to scale.

The Role

Our Client is seeking a bilingual, highly autonomous Operations Coordinator to serve as the backbone for both businesses. This is a high-trust role supporting two principals across property management, construction coordination, and investor research. The successful candidate must be a self-starter who thrives in variety, adopting AI tools and new software quickly to "figure it out" independently. This role requires exceptional professional judgment and end-to-end ownership.

Responsibilities

Real Estate & Property Management (AppFolio focus)

• Supports the Business Partner with day-to-day operations in AppFolio, including listings, leases, and work orders.
• Serves as a primary contact for tenants and vendors in both English and Spanish, handling inquiries and maintenance requests.
• Provides vital bookkeeping support by entering and tagging expenses, organizing vendor bills, and reconciling invoices against maintenance records.
• Coordinates utility accounts and manages vendor scheduling to ensure seamless property transitions.

Construction & Development (BuildTrend focus)

• Tracks permits, drawings, and submissions, acting as a liaison between the principal and engineers, architects, or inspectors.
• Manages subcontractor compliance, including the collection of certificates of insurance and contract preparation.
• Performs job-cost coding and expense entry, flagging upcoming payment milestones and discrepancies to the principal.

Capital Markets & Investor Operations

• Conducts deep research to compile detailed prospect lists of potential LP contacts (High-Net-Worth, Family Offices, etc.).
• Maintains accurate pipeline activity and notes within the Infinity CRM.
• Processes meeting transcripts using AI tools (Claude/ChatGPT) to generate summaries and draft follow-up logistics for the principal.
• Organizes investor pitch decks and diligence materials as directed.

Executive Support & AI Operations

• Monitors the principal's inbox, flagging priorities and drafting professional follow-up correspondence.
• Proactively implements AI tools to streamline workflows and turn meeting notes into structured reports.
• Maintains a live to-do list and manages the principal's calendar across both business lines.

Required Qualifications

• Software: Hands-on experience with AppFolio is a strict requirement.
• Communication: Absolute fluency in English and Spanish (written and spoken) is non-negotiable.
• Technical Savvy: Experience with AI tools (ChatGPT, Claude) and a "tech-forward" approach to adopting new platforms.
• Attributes: A true problem-solver who works with minimal supervision and possesses strong professional writing skills.
• Administrative Skills: Comfortable with numbers, spreadsheets, and high-volume data entry with extreme accuracy.
• Reliability: Must have a stable internet connection and a quiet work environment.

Preferred Qualifications

• Experience with BuildTrend or similar construction management software.
• Background in Real Estate, Capital Markets, or Project Management.
• Previous experience in bookkeeping support or CRM management (Infinity or similar).

Benefits

• Versatility: Gain high-level exposure to both the US Real Estate market and Wall Street-facing Capital Markets.
• AI Integration: Work in an "AI-forward" environment that encourages the use of cutting-edge productivity tools.
• Growth Potential: Opportunity to expand hours and responsibilities as the businesses continue to grow.
• Direct Access: Work closely with principals in a high-autonomy, high-impact remote setting.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don't qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!