Human Resources Manager

The Human Resources Manager serves as ProSync's senior HR expert and operational leader, overseeing end‑to‑end human resources functions across a multi‑state workforce supporting DoD and Navy customers. This role blends strategic planning with hands‑on execution---driving workforce strategy, ensuring compliance, optimizing processes, and shaping a highly effective and engaged distributed team.

HR Operations, Compliance & Risk Management

• Serve as the primary HR contact for employees and leaders, providing guidance on policies, employee relations, and people operations
• Maintain strict compliance with federal, state, and local employment laws, with expert‑level knowledge of California HR requirements (wage & hour, meal/rest, leave laws, pay transparency, PTO, termination rules, etc.)
• Oversee compliance across a dispersed workforce in CA, MD, VA, HI, FL, NM, DE, and other states
• Own company-wide policy development, updates, Employee Handbook management, and state-specific addenda
• Complete and submit all HR compliance reporting (VETS-4212, EEO-1, ACA, OSHA 300 logs, etc.)
• Ensure HR compliance for government contracting (SCA, OFCCP, wage determinations, audit readiness)
• Lead employee relations investigations, corrective actions, and risk mitigation efforts
• Oversee I‑9s, employment eligibility, personnel file integrity, and HR recordkeeping
• Support internal/external audits (HR, payroll, ISO, government contract audits)
• Conduct regular payroll and personnel audits---including deep familiarity with California payroll accuracy, PTO accrual rules, LWOP tracking, and backpay adjustments

Benefits & Total Rewards

• Administer all benefit programs (health, dental, vision, life, voluntary plans, 401(k))
• Lead Open Enrollment strategy, communication, and execution
• Manage compensation actions, salary analysis, and pay accuracy across states---especially California
• Oversee all leave programs (FMLA, ADA, state-specific leave laws, accommodations)
• Provide clear, proactive employee communications to ensure understanding of benefit and total reward programs

Talent Acquisition, Onboarding, Offboarding & Workforce Planning

• Partner with recruiting to ensure compliant, efficient hiring for technical and cleared talent supporting federal customers
• Lead strategic workforce planning, partnering with leadership to forecast needs, identify gaps, and align talent to mission and contract requirements
• Own onboarding and offboarding process optimization, creating a consistent, high‑quality experience for dispersed employees nationwide
• Oversee documentation, policy training, systems setup, benefits enrollment, and day-one readiness
• Maintain and improve the IDP (Individual Development Plan) workflow and support succession planning efforts
• Track and report key HR metrics (turnover, hiring velocity, demographics, DEI trends, engagement indicators)
• Support proposal development with HR-related writing

Employee Experience, Culture & Engagement

• Lead culture-building and engagement programs across a remote and distributed workforce
• Plan and coordinate events, recognition programs, surveys, and wellness initiatives
• Manage SWAG inventory, distribution, and new-hire experience assets
• Develop and deliver HR communications and employee education campaigns

Federal Contracting & Program Support

• Support contract transitions, workforce mapping, phase-ins/outs, and customer expectations
• Maintain HR and recruiting metrics for contract reviews and CPARS support
• Ensure contractually required HR deliverables are met accurately and on time
• Advise Program Managers on workforce planning, performance concerns, and employee development
• Support veteran hiring initiatives and employer branding in the federal contracting space

HR Systems, Technology & Cross-Functional Leadership

• Serve as the HR owner for Unanet (timekeeping/project accounting) and Paycom (HRIS, payroll, benefits, time & attendance)
• Lead HR process automation, workflow improvements, and policy digitization
• Maintain HR SharePoint sites, dashboards, policy libraries, and automated workflows
• Partner on website updates and employer brand initiatives
• Represent ProSync at job fairs, conferences, and industry events
• Lead special projects focused on process optimization, cost savings, and system modernization

Technology & Solution Providers utilized in this role at ProSync:

• Adobe Systems/Adobe Creative Cloud: Creative software suite
• CallTower: Cloud communications and UCaaS platform
• CCSI/eFax & eFax: Cloud fax platforms
• Microsoft: Windows, Office, 365, Azure, Teams
• Pitney Bowes: Mailing and shipping solutions
• Unanet: ERP and project accounting system
• Paycom: Payroll and HR platform
• Goldfax: Virtual fax solution
• Workable: Applicant Tracking System (ATS)
• SharePoint Online: Collaboration and document management

Requirements

• 5-7 years of progressive HR generalist/manager experience, preferably in government contracting
• Strong expertise in California employment law is required
• Experience supporting dispersed/remote workforces across multiple states
• Proven success in HR compliance, investigations, and risk mitigation
• Experience with Unanet and Paycom required
• Demonstrated ability to streamline onboarding and offboarding workflows
• Strong communication, leadership, and problem‑solving skills
• Experience supporting DoD/Navy programs highly preferred
• Ability to manage multiple projects and deadlines in a fast-paced environment

Benefits

Health & Retirement

• Comprehensive Health Benefits package and 401K retirement plan, plus an employee assistance program.

Education

• Company-sponsored continuing education program for degrees and certifications.

Work/Life Balance

• Generous Paid Time Off, 11 paid holidays, and flexible work options.