Admin Assistant

About Teams Squared

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

Job Description

We are seeking a highly organized and proactive Administrative Assistant to provide remote administrative support to a Canadian client. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to internal teams and management.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare, proofread, and format correspondence, reports, presentations, and business documents.
• Respond to emails, manage inboxes, and prioritize communications.
• Maintain accurate records, databases, and e-filing systems.
• Perform data entry and capturing and ensure information is accurate and up to date.
• Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Conduct online research and prepare reports or summaries as required.
• Assist with document management and administrative process improvements.
• Liaise professionally with clients, vendors, and internal stakeholders.
• Support ad hoc administrative projects and operational initiatives.

Qualifications

• 2-4 years of experience as an Administrative Assistant, Executive Assistant, Office Administrator, or similar role.
• Previous experience supporting Canadian businesses or clients is highly preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience using Google Workspace, Microsoft Teams, Zoom, and other virtual collaboration tools.
• Strong time management skills with the ability to prioritize multiple tasks and deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience using CRM systems or project management tools is an advantage.
• Ability to work independently in a fully remote environment.
• Ability to work in the Canadian time zone.

Benefits

• Competitive compensation package in foreign currency.
• Fully remote work.
• Regular initiatives for training and professional development.

Note: Only candidates who make it to our shortlist will be contacted for further discussions.

Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.