Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the Founder of a dynamic, growth-oriented organization. This remote role offers the opportunity to be at the heart of high-responsibility operations, providing essential administrative and project coordination support. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, keen attention to detail, and a passion for streamlining processes. As the right hand to our founder, you will manage complex calendars, facilitate communication, oversee project timelines, and ensure smooth daily operations---empowering leadership to focus on strategic growth and innovation.
Duties
- Manage and optimize the founder's calendar using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
- Coordinate projects by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.
- Handle comprehensive office management duties including filing, data entry, bookkeeping using QuickBooks, and maintaining organized digital and physical records.
- Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and preparing reports.
- Facilitate event planning for virtual or in-person events---handling logistics, invitations, venue arrangements, and follow-up communications.
- Manage communication channels via multi-line phone systems with professional phone etiquette; screen calls and respond on behalf of leadership when appropriate.
- Oversee personal assistant responsibilities including personal scheduling, errands coordination, and confidential information management to support the founder's personal needs.
Skills
- Exceptional organizational skills with the ability to prioritize tasks efficiently in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and familiarity with DocuSign for document signing.
- Strong experience in event planning, project coordination, office management, bookkeeping (QuickBooks), and data entry.
- Excellent written and verbal communication skills with attention to detail for proofreading and transcription tasks.
- Demonstrated ability to handle clerical tasks such as filing, front desk duties (virtual or physical), customer service interactions, and managing multi-line phone systems.
- Computer literacy across various platforms with quick adaptability to new tools or software as needed.
- Previous experience as an executive assistant or personal assistant supporting high-level leadership in fast-paced environments.
This paid position offers an exciting opportunity to be integral to a visionary organization while working remotely in a role that combines operational excellence with leadership support. If you are energized by multitasking, thrive on organization and efficiency, and are eager to contribute meaningfully at a high level---this is your chance to make an impactful difference!
Pay: $25.00 per hour
Benefits:
- Flexible schedule
Work Location: Remote