Responsibilities

Manage the backend of QuickBooks, ensuring all incoming and outgoing payments are accurately categorized and reconciled.
Handle 1--2 daily wire runs, including scheduling, processing, and confirming payment completion.
Reconcile high-volume transactions across PayPal, Bill.com, Wise, and ACH/Wire payments (5--100+ payments per day depending on workflow).
Prepare and send client invoices, track outstanding balances, and enforce net-term payment timelines.
Monitor all incoming revenue and ensure payments are received and properly accounted for.
Assist with royalty accounting, artist commission tracking, and internal revenue allocation.
Maintain organized financial records and support monthly/quarterly close tasks.
Collaborate with leadership to ensure smooth financial operations and clear communication surrounding payments and outstanding items.

Requirements

2+ years of bookkeeping experience (marketing/entertainment industry experience a plus, but not required).
Strong proficiency with QuickBooks and common payment platforms (PayPal, Bill.com, ACH/Wire systems).
Solid understanding of general ledger accounting, account reconciliation, and journal entries.
Familiarity with Gusto.
Experience with (or willingness to learn) royalty and commission tracking.
Ability to manage high volumes of transactions with accuracy.
Excellent communication skills --- responsive, clear, and proactive.
Highly organized with strong attention to detail.
Must be based in the United States.