Procurement Invoice Operations -invoice processing

JOB DESCRIPTION

We are looking for an experienced Contractor to fill a critical short-term gap in our invoice processing pipeline. This is a hands-on, execution-focused role — not a strategic or analytical position. The contractor will be embedded in our day-to-day operations for six months, working through a high-volume queue of unmatched invoices and PO tolerance exceptions, keeping invoices moving, and escalating blockers quickly. The right candidate is someone who understands AP processing, can get up to speed with minimal ramp time, and is comfortable doing focused, repetitive resolution work at pace.

What You'll Be Doing

This role is straightforward: work the queue, keep invoices moving, and escalate what you can't resolve. Day-to-day responsibilities fall into two areas:

Uncoded Invoices

• Resolve blockers by coordinating with stakeholders to determine if a budgetary increase or additional PO coverage is required.
• Escalate aging uncoded invoices that require immediate procurement intervention or system configuration changes.
• Use Databricks to report on invoice bottlenecks that require strategic procurement resolution.

PO Tolerance Exceptions

• Address price, quantity, or amount variances by requesting budgetary increases or prompting users to initiate a new PR/PO.
• Partner with stakeholders and vendors to resolve disputes that require formal procurement contract updates or new vendor setup.
• Process required PO adjustments in NetSuite and ZIP to align with updated procurement authorizations.
• Manage a tracker of high-value exceptions, ensuring all necessary procurement approvals and documentation are secured for audit compliance.

What We're Looking For

This is a roll-up-your-sleeves role. We need someone who knows AP, can start fast, and doesn't need hand-holding. Specifically:

• 3 years in Accounts Payable (AP) or P2P — you've done this work before and can hit the ground running.
• Comfortable working a high-volume queue independently; 100–250 invoices a week should not feel overwhelming.
• Hands-on experience with invoice coding, PO matching, and tolerance exception resolution.
• Working knowledge of NetSuite — you know how to code an invoice, process an adjustment, and push through an approval.
• Familiarity with ZIP or a comparable procurement automation tool.
• Able to pull basic aging reports and queue reports from Databricks or a similar platform.
• Clear, direct communication skills — with vendors, AP teammates, and internal stakeholders over Slack, Gmail, and Zoom.
• Fully remote capable and self-managed; you don't need someone checking in on you to stay on pace.

Nice to Have

• Prior experience in a backlog cleanup or gap-fill contract role.
• NetSuite power user — comfortable with approval routing and PO amendments without guidance.
• SQL comfortable enough to self-serve in Databricks without relying on others for data pulls.

Tools & Systems

Invoice & Procurement

• ZIP (invoice intake, PO matching, approval routing, and payment)

ERP

• NetSuite (GL coding, invoice posting)

Data & Reporting

• Databricks (invoice data queries, aging analysis, reporting)

Communication

• Slack, Gmail, Zoom