Event Project Manager

Job Title: Project Manager I

Location: 100% Remote

Duration: 6 Months Contract

Pay Rate: $50/hr - $55/hr on W2

Job Summary

• The Project Manager serves as a strategic and operational partner to the Strategic Meetings & Engagement team within US Commercial Operations, responsible for designing, delivering, and scaling efficient, data driven processes across the full lifecycle of meetings and events.
• This role blends project management, process optimization, technology enablement, data governance, and vendor management to drive sustainable efficiencies, improve data integrity, and support enterprise scalability.
• This is a hybrid role focused on administration execution along with having a strategic operational excellence mindset that leverages automation, best in class tools, and structured governance to reduce manual effort and enable consistent, repeatable outcomes.

Key Responsibilities

Operational Excellence & Project Delivery

• Lead new Operational Excellence and departmental efficiency initiatives from intake through delivery.
• Develop and manage project plans, timelines, budgets, and communications for initiatives.
• Partner with cross functional stakeholders to identify inefficiencies and implement scalable solutions.
• Drive continuous improvement across processes and technology platforms supporting meetings and events.
• Own SOP development, documentation, and change management across shared processes.

Technology & Platform Leadership

• Act as subject matter expert and platform administrator for Smartsheet and related workflow tools.
• Design and maintain scalable, replicable process flows across the full meeting lifecycle.
• Lead onboarding, training, and enablement of internal teams and agency partners.
• Partner with platform developers and vendors as a technology liaison.
• Oversee SharePoint site maintenance, access governance, audits, and content accuracy.

Data Insights, Governance & Budget Management

• Financial coordination for the department, including spend tracking, opening POs, and contract submissions.
• Establish and enforce data governance standards, policies, and operating procedures.
• Monitor data quality, identify gaps and inconsistencies, and implement preventative solutions.
• Ensure data accuracy, integrity, and compliance across systems and reporting.

Vendor & Financial Management

• Manage vendor relationships, including MSA, ITSA, and SSO coordination.
• Oversee invoice management for assigned vendors and projects.
• Partner with Procurement, IT, and Legal to ensure compliant onboarding and renewals.

Measurement, Insights & Sustained Engagement

• Lead M&E survey strategy, including question design aligned to enterprise pillars and year over year metrics.
• Partner with agencies on survey design and reporting decks.
• Analyze data and operational insights to inform decision making and future optimizations.
• Act as a driver of change, influencing adoption of new processes and tools.

Impact & Deliverables

• Creation of scalable, repeatable workflows that reduce manual effort.
• Improved data quality, governance, and consistency across meetings and events.
• Enterprise ready SOPs covering technology and shared processes.
• Delivery of high impact initiatives (e.g., Smartsheet implementations, Team's Resource Hub, Conference allocation workflows).
• Increased operational capacity across SME through automation and standardization.

Core Competencies & Skills

• Expert project and program management capabilities.
• Strong operational excellence and process design mindset.
• Advanced proficiency in Smartsheet and workflow automation tools.
• Data governance, reporting, and quality management expertise.
• Vendor, financial, and stakeholder management.
• Ability to influence change in complex, cross functional environments.

Qualifications

• Bachelor's degree or equivalent practical experience (6+ years in meetings and events).
• PMP certification strongly preferred.
• Smartsheet certifications (Core Product, Core App, System Administrator).
• Cvent Administrator Certification.
• Experience managing enterprise scale processes, platforms, or programs.
• Demonstrated success in transforming manual processes into automated, scalable solutions.